The Warning Letter Before Termination is a crucial document in UAE employment law, serving as a formal notification to employees about serious concerns that could lead to termination of employment. This document is typically used when previous informal or formal warnings have not resulted in the required improvement, or when a single serious violation warrants immediate formal action. The letter must comply with UAE Labor Law (Federal Decree-Law No. 33 of 2021) requirements regarding disciplinary procedures and documentation. It should clearly outline the specific violations or performance issues, reference relevant company policies or legal provisions, provide a reasonable timeframe for improvement, and state the consequences of non-compliance. This document is essential for protecting both employer and employee rights, as it ensures due process and creates a documented record of the pre-termination procedure.
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1. Letter Header: Company letterhead, date, reference number, and document title
2. Employee Information: Full name, employee ID, position, department, and joining date of the employee
3. Subject Line: Clear indication that this is a formal warning letter before termination
4. Violation Details: Specific description of the misconduct, poor performance, or policy violations
5. Legal Basis: Reference to relevant UAE Labor Law articles and company policies being violated
6. Improvement Requirements: Clear outline of expected corrections in behavior or performance
7. Timeframe: Specific period given for improvement and compliance
8. Consequences: Clear statement of potential termination if requirements are not met
9. Acknowledgment: Space for employee signature and date of receipt
1. Previous Warnings: Reference to any previous warnings or disciplinary actions, used when this is not the first warning
2. Performance Metrics: Specific performance data or metrics, included when the warning is related to performance issues
3. Remedial Support: Description of support or resources being offered to help employee improve, included when company provides such support
4. Investigation Findings: Summary of any formal investigation results, included when the warning follows an investigation
5. Appeal Process: Information about the employee's right to appeal, included when company policy allows for appeals
1. Previous Warning Records: Copies of previous warning letters or disciplinary actions
2. Performance Reports: Relevant performance evaluation documents or incident reports
3. Evidence Documentation: Any supporting evidence of the violations or performance issues
4. Relevant Company Policies: Excerpts from employee handbook or company policies being referenced
Relevant legal definitions
Clauses
Identification of Parties
Date and Reference
Notice of Warning
Description of Violation
Reference to Previous Warnings
Legal Basis
Performance Requirements
Improvement Timeline
Consequences of Non-Compliance
Employee Rights
Acknowledgment and Receipt
Company Policy Reference
Investigation Findings
Appeal Process
Witness Statement
Document Distribution
Date and Reference
Notice of Warning
Description of Violation
Reference to Previous Warnings
Legal Basis
Performance Requirements
Improvement Timeline
Consequences of Non-Compliance
Employee Rights
Acknowledgment and Receipt
Company Policy Reference
Investigation Findings
Appeal Process
Witness Statement
Document Distribution
Relevant Industries
Banking and Financial Services
Construction and Real Estate
Healthcare
Technology and IT
Retail and Consumer Goods
Manufacturing
Education
Professional Services
Hospitality and Tourism
Energy and Utilities
Transportation and Logistics
Media and Entertainment
Telecommunications
Government and Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Management
Operations
Administration
Personnel Management
Relevant Roles
Human Resources Director
HR Manager
Legal Counsel
Department Manager
Line Manager
Supervisor
Employee Relations Manager
HR Business Partner
Compliance Officer
Operations Manager
General Manager
Chief Executive Officer
Administrative Manager
Personnel Manager
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