The Subcontractor Invoice Form is a essential document used in the United Arab Emirates for managing payment requests between subcontractors and main contractors. It is designed to comply with UAE Federal Decree-Law No. (8) of 2017 on Value Added Tax, the UAE Commercial Transactions Law, and relevant emirate-specific regulations. This form should be used whenever a subcontractor needs to bill for completed works, materials supplied, or services rendered under a subcontract agreement. The document includes mandatory fields for tax registration numbers, detailed work descriptions, payment calculations, and VAT amounts, ensuring compliance with local tax authorities and facilitating proper payment processing. It serves as both a payment request and a legal record of work completed, supporting project documentation requirements and financial audit trails.
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1. Invoice Header Information: Company details including legal name, trade license number, and tax registration number (TRN) of both parties
2. Invoice Details: Invoice number, date, project reference, and payment terms
3. Work Description: Detailed description of works/services performed, including project name, location, and reference to main contract
4. Quantity and Rate Details: Breakdown of quantities, unit rates, and total amounts for each item/service
5. Tax Calculations: VAT calculations showing taxable amount, VAT rate, and VAT amount as per UAE requirements
6. Total Amount: Summary of subtotal, VAT, and total amount payable in both figures and words
7. Payment Instructions: Bank account details and payment method specifications
8. Authorization Section: Signature blocks for authorized representatives
1. Retention Details: Include when retention amounts are applicable to the contract
2. Previous Payments Summary: Add for progress invoices where previous payments need to be tracked
3. Variation Orders: Include when billing for approved variation orders
4. Performance Bonds: Add when there are active performance bonds affecting payment
5. Advance Payment Details: Include when reconciling advance payments
1. Schedule A - Detailed Work Breakdown: Itemized list of works completed with quantities and rates
2. Schedule B - Supporting Documents: List of required supporting documents such as completion certificates, timesheets, or material delivery notes
3. Schedule C - Progress Photos: When required, photographic evidence of completed works
4. Appendix 1 - Variation Order Records: Copies of approved variation orders being billed
5. Appendix 2 - Quality Certificates: Where required, certificates for materials or quality assurance documentation
Relevant legal definitions
Clauses
Payment Terms
Invoice Details
Tax Compliance
Supporting Documentation
Work Verification
Payment Calculation
Retention
Payment Method
Certification Requirements
Documentation Standards
Variation Orders
Progress Payment
Bank Details
Late Payment
Currency
Dispute Resolution
Authentication
Record Keeping
Invoice Details
Tax Compliance
Supporting Documentation
Work Verification
Payment Calculation
Retention
Payment Method
Certification Requirements
Documentation Standards
Variation Orders
Progress Payment
Bank Details
Late Payment
Currency
Dispute Resolution
Authentication
Record Keeping
Relevant Industries
Construction
Engineering
Oil & Gas
Real Estate Development
Infrastructure
Manufacturing
Facilities Management
Technology Services
Industrial Services
Energy
Relevant Teams
Finance
Accounts Payable
Commercial
Procurement
Operations
Project Management
Contract Administration
Quantity Surveying
Tax
Legal
Relevant Roles
Project Manager
Quantity Surveyor
Contract Administrator
Finance Manager
Accounts Payable Manager
Commercial Manager
Procurement Manager
Construction Manager
Site Supervisor
Financial Controller
Tax Accountant
Subcontract Manager
Operations Manager
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