The Regret Letter For Cancellation Of Purchase Order is a crucial business document used in the United Arab Emirates when a company needs to formally withdraw from a procurement commitment. This document is essential in situations where changing business circumstances, supplier issues, or other valid reasons necessitate the cancellation of an existing purchase order. The letter must comply with UAE Federal Law No. 18 of 1993 (Commercial Transactions Law) and related commercial regulations, requiring clear documentation of the cancellation decision, specific purchase order references, and reasoning. It serves both as a legal record and a professional courtesy, helping maintain business relationships while protecting the company's interests under UAE jurisdiction.
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1. Letter Header and Date: Company letterhead, current date, and reference numbers
2. Recipient Details: Full name, title, company name, and address of the recipient
3. Subject Line: Clear indication that this is regarding Purchase Order cancellation with relevant PO number
4. Purchase Order Reference: Details of the original purchase order including date, number, and basic scope
5. Cancellation Statement: Clear and direct statement of cancellation with immediate effect
6. Reason for Cancellation: Brief explanation of the circumstances necessitating the cancellation
7. Acknowledgment and Apology: Professional acknowledgment of any inconvenience caused
8. Closing and Signature: Professional closing, name and signature of authorized representative
1. Alternative Proposals: Include when offering alternative solutions or future business opportunities
2. Partial Delivery Handling: Include when there have been partial deliveries that need to be addressed
3. Cost Implications: Include when there are financial matters to be settled or addressed
4. Future Business Relations: Include when emphasizing intention to maintain business relationship despite cancellation
5. Legal Compliance Statement: Include when need to reference specific contractual or legal provisions supporting the cancellation
1. Original Purchase Order: Copy of the original purchase order being cancelled
2. Delivery Records: If applicable, records of any partial deliveries made
3. Communication History: Relevant prior communications regarding the purchase order
4. Financial Statement: If applicable, statement of any financial settlements required
Relevant legal definitions
Purchase Order
Cancellation Date
Effective Date
Goods
Services
Delivery Schedule
Purchase Price
Payment Terms
Supplier
Purchaser
Contract Reference Number
Purchase Order Number
Business Day
Force Majeure
Notice Period
Authorized Representative
Partial Delivery
Outstanding Balance
Original Order Date
Terms and Conditions
Cancellation Date
Effective Date
Goods
Services
Delivery Schedule
Purchase Price
Payment Terms
Supplier
Purchaser
Contract Reference Number
Purchase Order Number
Business Day
Force Majeure
Notice Period
Authorized Representative
Partial Delivery
Outstanding Balance
Original Order Date
Terms and Conditions
Clauses
Relevant Industries
Manufacturing
Retail
Construction
Oil and Gas
Healthcare
Technology
Telecommunications
Hospitality
Real Estate
Transportation and Logistics
Trading and Distribution
Professional Services
Industrial Equipment
Consumer Goods
Energy
Relevant Teams
Procurement
Supply Chain
Legal
Finance
Operations
Vendor Management
Commercial
Contract Administration
Compliance
Project Management
Relevant Roles
Procurement Manager
Supply Chain Director
Purchasing Officer
Contract Administrator
Operations Manager
Chief Financial Officer
Commercial Director
Legal Counsel
Vendor Relationship Manager
Category Manager
Business Unit Head
Project Manager
Finance Manager
Compliance Officer
General Manager
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