Voluntary Termination Letter for United Arab Emirates

Voluntary Termination Letter Template for United Arab Emirates

A standardized template for employees in the UAE to formally submit their voluntary resignation from employment, structured in compliance with UAE Federal Decree-Law No. 33 of 2021 (UAE Labor Law). The document incorporates essential elements required under UAE employment regulations, including notice period confirmation, final settlement provisions, and handover commitments. It serves as a formal record of the employee's intention to terminate their employment contract voluntarily while ensuring all legal requirements and company protocols are properly addressed.

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What is a Voluntary Termination Letter?

The Voluntary Termination Letter Template is designed for use in the United Arab Emirates employment context, providing a standardized format for employees to formally resign from their positions. This document is essential for ensuring compliance with UAE Federal Decree-Law No. 33 of 2021 and maintaining proper documentation of the employment termination process. It should be used when an employee decides to voluntarily end their employment relationship, incorporating key elements such as notice period confirmation, final settlement requests, and handover arrangements. The template is structured to protect both employer and employee interests while facilitating a smooth transition process in accordance with UAE labor regulations.

What sections should be included in a Voluntary Termination Letter?

1. Header Information: Company letterhead, date, reference number, and formal addressing of the letter to the appropriate authority (immediate supervisor/HR manager)

2. Employee Details: Full name, employee ID, position/title, department, and joining date

3. Resignation Statement: Clear and unambiguous statement of voluntary resignation

4. Notice Period: Confirmation of notice period as per contract and UAE Labor Law, with specific last working day

5. Reason for Resignation: Brief, professional statement of reason for resignation (optional but commonly included)

6. Handover Commitment: Statement confirming commitment to proper handover of duties, projects, and company assets

7. Acknowledgment of Obligations: Reference to continuing obligations such as confidentiality and non-compete (if applicable)

8. Request for Documentation: Request for necessary documentation including experience certificate and settlement of dues

9. Closure and Signature: Thank you note, signature block, and date

What sections are optional to include in a Voluntary Termination Letter?

1. Garden Leave Request/Acknowledgment: Include when there is an agreement or requirement for garden leave during the notice period

2. Early Release Request: Include when requesting to be released before the standard notice period

3. Forwarding Address: Include when employee is leaving the UAE or changing residence

4. Benefits Continuation: Include when there are specific arrangements regarding benefits post-termination

5. Reference Request: Include when specifically requesting a reference letter beyond the standard experience certificate

6. Project Status Summary: Include when handling critical or complex projects that require detailed handover planning

What schedules should be included in a Voluntary Termination Letter?

1. Handover Checklist: List of tasks, projects, and responsibilities to be handed over

2. Company Property Register: List of company assets to be returned (laptop, access cards, etc.)

3. Final Settlement Calculation: Breakdown of expected final settlement including gratuity, leave balance, and other entitlements

4. Exit Interview Form: Standard company exit interview questionnaire if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Notice Period
Last Working Day
Final Settlement
End of Service Gratuity
Company Property
Confidential Information
Non-Compete Obligations
Garden Leave
Handover Period
Exit Clearance
Employment Contract
Basic Salary
Full and Final Settlement
Work Certificate
Leave Balance
Professional Reference

Clauses

Notice Period
Final Settlement
Handover Requirements
Company Property Return
Confidentiality Obligations
Non-Compete and Non-Solicitation
Post-Employment Obligations
Reference and Certificates
Outstanding Liabilities
Leave Balance Settlement
Benefits Termination
Exit Procedures
Continuing Obligations
Final Payroll
Gratuity Payment

Relevant Industries

Banking and Financial Services

Technology and IT

Healthcare

Education

Construction and Real Estate

Retail and Consumer Goods

Manufacturing

Professional Services

Hospitality and Tourism

Energy and Utilities

Media and Entertainment

Telecommunications

Transportation and Logistics

Government and Public Sector

Relevant Teams

Human Resources

Legal

Finance

Information Technology

Operations

Sales

Marketing

Customer Service

Research and Development

Quality Assurance

Business Development

Administration

Project Management Office

Corporate Communications

Risk and Compliance

Relevant Roles

Chief Executive Officer

Department Director

Senior Manager

Project Manager

Software Engineer

Account Executive

HR Specialist

Financial Analyst

Sales Representative

Marketing Coordinator

Administrative Assistant

Operations Manager

Research Analyst

Customer Service Representative

Technical Support Specialist

Legal Counsel

Business Development Manager

Quality Assurance Engineer

Product Manager

Data Analyst

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