The Confidentiality Agreement For Visitors serves as a critical legal instrument for organizations operating in the United Arab Emirates that need to protect their confidential information while accommodating necessary third-party visits to their premises. This document is particularly relevant in the UAE's dynamic business environment, where international commerce and frequent business visits necessitate robust confidentiality protections. The agreement incorporates key requirements from UAE federal laws, including data protection regulations and cyber security requirements, while addressing specific aspects of visitor access management. It is designed to be used when external parties need temporary access to facilities where they might be exposed to sensitive information, proprietary technology, or confidential business operations. The document typically includes provisions for both physical and information security, visitor identification requirements, and specific obligations under UAE law.
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1. Parties: Identification of the organization (host) and the visitor, including full legal names and addresses
2. Background: Brief context explaining the purpose of the visit and the need for confidentiality
3. Definitions: Key terms including 'Confidential Information', 'Visit Period', 'Permitted Purpose', and 'Representatives'
4. Scope of Confidentiality: Detailed description of what constitutes confidential information and what is excluded
5. Confidentiality Obligations: Core obligations regarding non-disclosure, protection, and use of confidential information
6. Security Measures: Specific measures the visitor must follow while on premises to protect confidential information
7. Duration of Obligations: Period for which confidentiality obligations remain in force
8. Return of Information: Requirements for returning or destroying any confidential information received
9. Breach and Remedies: Consequences of breach and available remedies under UAE law
10. Governing Law and Jurisdiction: Specification of UAE law as governing law and jurisdiction for disputes
1. Photography and Recording: Include when visitors may have devices capable of recording or photography, prohibiting such activities
2. Intellectual Property Rights: Include when visitors may be exposed to patented technologies or trade secrets
3. Data Protection Compliance: Include when visitors may have access to personal data, ensuring compliance with UAE data protection laws
4. Group Company Disclosure: Include when visitor represents a company and may need to share information with other group entities
5. Export Control: Include when dealing with technical information that may be subject to export control regulations
6. Publicity: Include when there's a need to restrict visitor from making public statements about the visit
1. Schedule 1 - Visitor Details: Details of the visitor including identification documents, visit dates, and areas/departments to be visited
2. Schedule 2 - Permitted Purpose: Detailed description of the purpose of the visit and extent of authorized access to information
3. Appendix A - Security Protocols: Specific security measures and protocols to be followed during the visit
4. Appendix B - Emergency Contacts: List of emergency contacts and procedures in case of security incidents or breaches
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