A Notice of Leaving Job is a crucial employment document used when an employee decides to voluntarily terminate their employment relationship. Under Maltese law, this formal notice must comply with the Employment and Industrial Relations Act and related regulations, which specify mandatory notice periods based on the length of service. The document serves multiple purposes: it officially communicates the employee's intention to resign, establishes the notice period and last working day, creates a written record of the resignation, and initiates the formal process of employment termination. The notice should align with both statutory requirements and any specific provisions in the employment contract regarding resignation procedures. This document is particularly important in Malta's formal business environment, where proper documentation of employment changes is essential for both legal compliance and administrative purposes.
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Key Requirements PROMPT example:
Notice Of Leaving Job
"I need to draft a Notice of Leaving Job for my position as Senior Software Developer at a tech company in Malta, with my last working day planned for March 15, 2025, including my willingness to help with knowledge transfer to my replacement."
1. Letter Header: Full name, address, and contact details of the employee, followed by the date and the employer's details
2. Formal Salutation: Appropriate greeting addressing the relevant supervisor or HR representative
3. Notice of Resignation: Clear statement of intention to resign from the position
4. Position Details: Current job title and department
5. Last Working Day: Specific date of the last day of work, calculated according to the notice period required under Maltese law
6. Handover Information: Brief mention of willingness to assist with the handover process
7. Professional Closing: Formal closing statement with signature
1. Reason for Resignation: Brief explanation of resignation reasons - optional unless required by contract, but often professionally courteous
2. Gratitude Statement: Expression of appreciation for opportunities during employment - recommended for maintaining positive relationships
3. Special Arrangements Request: Any requests for special arrangements during notice period (e.g., using remaining leave)
4. Future Contact Details: New contact information if willing to be contacted after departure
5. Reference Request: Request for a professional reference if desired
1. Employment Contract Reference: Copy or reference number of the original employment contract
2. Handover Document List: List of projects, responsibilities, and documents to be handed over
3. Outstanding Benefits Statement: List of any outstanding benefits, unused leave, or other entitlements to be settled
Authors
Relevant legal definitions
Clauses
Notice of Resignation
Effective Date
Notice Period
Position Termination
Handover Arrangements
Company Property Return
Confidentiality
Final Settlement
Non-Compete Acknowledgment
Reference Request
Future Contact
Outstanding Obligations
Post-Employment Duties
Benefits and Entitlements
Professional Conduct
Effective Date
Notice Period
Position Termination
Handover Arrangements
Company Property Return
Confidentiality
Final Settlement
Non-Compete Acknowledgment
Reference Request
Future Contact
Outstanding Obligations
Post-Employment Duties
Benefits and Entitlements
Professional Conduct
Relevant Industries
Banking & Finance
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Tourism & Hospitality
Construction
Public Sector
Telecommunications
Transport & Logistics
Energy
Media & Entertainment
Legal Services
Relevant Teams
Human Resources
Legal
Administration
Executive Office
Operations
Finance
Information Technology
Sales
Marketing
Customer Service
Research & Development
Project Management Office
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
HR Manager
Administrative Assistant
Software Developer
Financial Analyst
Sales Representative
Marketing Specialist
Operations Manager
Project Manager
Customer Service Representative
Legal Counsel
Account Manager
Research Analyst
Executive Assistant
Technical Support Specialist
Business Development Manager
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