The Email For Quitting Job template is designed for use in South African employment contexts where an employee wishes to formally terminate their employment relationship. This document type is crucial as it provides written evidence of resignation, compliance with notice periods required by South African labor law, and sets the tone for a professional exit process. The email should be used when an employee has made a firm decision to resign and is ready to initiate the formal process. It must include key elements such as the clear statement of resignation, notice period, last working day, and handover commitments. The document ensures compliance with the Basic Conditions of Employment Act while maintaining professional relationships and facilitating a smooth transition.
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Key Requirements PROMPT example:
Email For Quitting Job
"I need to draft an Email For Quitting Job to resign from my senior software developer position, providing a 4-week notice period starting March 15, 2025, and including a detailed commitment to complete two major ongoing projects before departure."
1. Subject Line: Clear indication that this is a formal resignation - e.g., 'Formal Resignation - [Your Name]'
2. Formal Greeting: Professional salutation addressing the immediate supervisor or relevant authority
3. Statement of Resignation: Clear and direct statement of intention to resign from the current position
4. Notice Period: Specification of the notice period and intended last working day
5. Handover Commitment: Brief statement committing to proper handover of duties and responsibilities
6. Professional Closing: Formal sign-off including full name, current position, and contact details
1. Reason for Departure: Brief explanation of resignation reason - include only if maintaining positive relationship and reason is non-controversial
2. Expression of Gratitude: Thank you note for opportunities and experiences - recommended for maintaining good relationships
3. Offer of Extended Support: Offer to provide additional support beyond notice period - include if appropriate for role and relationship
4. Future Contact Details: Professional contact information for future correspondence - include if wanting to maintain professional network
5. Request for Reference: Professional request for future reference - include if appropriate and relationship is positive
1. Current Projects Status Report: Optional attachment listing current projects and their status
2. Handover Document: Optional attachment detailing key responsibilities and ongoing work
3. Contact List: Optional attachment with relevant contact details for ongoing projects or client relationships
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