An Invoice Demand Letter is a formal document used when previous attempts to collect payment have been unsuccessful and the creditor needs to escalate the collection process. Under Philippine jurisdiction, this document serves as a formal notice to the debtor and can be an important piece of evidence in subsequent legal proceedings if payment remains outstanding. The letter typically includes specific details about the unpaid invoice(s), payment history, applicable interest under Philippine law, and a clear deadline for payment. It should reference relevant sections of the Civil Code of the Philippines regarding obligations and contracts, and must comply with local debt collection practices. This document is often used before initiating legal action and can demonstrate good faith attempts to resolve the payment issue through formal channels.
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Key Requirements PROMPT example:
Invoice Demand Letter
"I need an Invoice Demand Letter for my tech consulting company based in Manila, demanding payment of three overdue invoices totaling PHP 450,000 from a corporate client, with a final payment deadline of March 15, 2025, and including a warning about legal action if payment isn't received."
1. Sender's Details: Complete business name, address, and contact information of the creditor
2. Date: Current date of the demand letter
3. Recipient's Details: Complete name, title, and address of the debtor
4. Subject Line: Clear indication that this is a demand letter for payment of invoice(s)
5. Invoice Reference: Specific reference to the unpaid invoice(s) including invoice numbers and dates
6. Outstanding Amount: Clear statement of the total amount due, including any applicable interest or late fees
7. Payment History: Brief summary of previous payments or lack thereof
8. Demand Statement: Clear and direct demand for payment, including the payment deadline
9. Payment Instructions: Specific details on how and where to make the payment
10. Legal Consequence Statement: Statement regarding potential legal action if payment is not received by the deadline
1. Previous Communications: Reference to prior attempts to collect the debt, used when there has been a history of communication
2. Interest Calculation: Detailed breakdown of how interest has been calculated, used when charging interest on the outstanding amount
3. Settlement Options: Proposed payment plans or settlement options, used when willing to negotiate terms
4. Business Impact Statement: Description of how the non-payment affects your business, used in cases of significant business relationship
5. Dispute Resolution: Proposed methods for resolving any disputes, used when anticipating potential disagreements
1. Copy of Original Invoice(s): Attached copies of all relevant unpaid invoices
2. Statement of Account: Detailed breakdown of all transactions, payments, and outstanding balance
3. Proof of Delivery: Documentation proving goods were delivered or services were rendered
4. Payment History Record: Detailed record of any partial payments made and when
5. Contract Reference: Copy of original contract or agreement if applicable
Authors
Relevant legal definitions
Clauses
Payment Demand
Outstanding Amount
Interest Calculation
Payment Terms
Default Notice
Legal Consequences
Dispute Resolution
Payment Instructions
Receipt Acknowledgment
Governing Law
Prior Communications Reference
Debt Acknowledgment
Limitation Period
Interest Rate
Settlement Options
Legal Compliance
Record Keeping
Communication Methods
Outstanding Amount
Interest Calculation
Payment Terms
Default Notice
Legal Consequences
Dispute Resolution
Payment Instructions
Receipt Acknowledgment
Governing Law
Prior Communications Reference
Debt Acknowledgment
Limitation Period
Interest Rate
Settlement Options
Legal Compliance
Record Keeping
Communication Methods
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Information Technology
Healthcare
Education
Financial Services
Logistics and Transportation
Real Estate
Telecommunications
Consulting
Wholesale Trade
Energy and Utilities
Relevant Teams
Finance
Legal
Accounts Receivable
Credit Control
Collections
Treasury
Operations
Executive Leadership
Risk Management
Compliance
Relevant Roles
Chief Financial Officer
Finance Manager
Accounts Receivable Specialist
Credit Controller
Collections Manager
Financial Controller
Business Owner
Managing Director
Legal Counsel
Accounts Manager
Treasury Manager
Credit Risk Manager
Operations Manager
Company Secretary
Finance Director
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