The Job Request Letter is a crucial document in South African business operations, serving as the formal initiation point for any hiring process within an organization. It is typically used when departments need to create new positions or fill existing vacancies, requiring approval from management and budget holders. The document must align with South African employment legislation, including the Labour Relations Act, Employment Equity Act, and Basic Conditions of Employment Act. It contains essential information such as position justification, budget implications, role requirements, and proposed timeline, ensuring transparent and compliant hiring practices. The Job Request Letter also serves as an important record for audit purposes and helps organizations maintain consistent hiring practices across different departments.

1. Letter Header: Company letterhead, date, reference number, and internal routing information

2. Addressee Details: Name and title of the person/department authorized to approve hiring requests

3. Subject Line: Clear indication that this is a job request/requisition letter

4. Position Overview: Title of the position, department, and whether it's a new position or replacement

5. Business Justification: Clear explanation of why the position is necessary, including business impact and consequences of not filling the role

6. Role Requirements: Key responsibilities, required qualifications, experience, and skills

7. Employment Terms: Proposed employment type (permanent/temporary), grade level, and reporting structure

8. Budget Information: Salary range, budget availability, and cost implications

9. Timeline: Proposed hiring timeline and preferred start date

10. Closing: Request for approval, signature block, and contact information for further queries