Legal Templates
Hiring Request Form

Hiring Request Form for South Africa

Hiring Request Form Template for South Africa

A comprehensive internal document used in South African organizations to initiate and approve new hiring processes. This form ensures compliance with South African employment legislation, including the Labour Relations Act, Employment Equity Act, and POPIA, while capturing essential information about the position, business justification, budget requirements, and necessary approvals. It serves as a formal record of hiring decisions and helps organizations maintain consistent hiring practices while adhering to legal requirements for fair labor practices and employment equity.

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What is a Hiring Request Form?

The Hiring Request Form is a foundational document in South African employment processes, designed to streamline and standardize the procedure for requesting new hires within an organization. It is typically used at the initial stage of the recruitment process, before any position is advertised or candidates are approached. The form captures crucial information required by South African employment law, including Employment Equity considerations, budget allocations, and position justifications. The document serves as both a business planning tool and a compliance mechanism, ensuring that all new hiring requests are properly evaluated, budgeted, and aligned with organizational strategy and legal requirements. This standardized approach helps organizations maintain consistent hiring practices while creating an audit trail for employment decisions.

What sections should be included in a Hiring Request Form?

1. Position Details: Specification of the role including job title, department, reporting line, and employment type (permanent/fixed-term/temporary)

2. Business Justification: Explanation of why the position is needed, including whether it's a replacement or new position

3. Job Requirements: Essential qualifications, experience, skills, and competencies required for the role

4. Employment Terms: Proposed salary range, benefits, working hours, and location

5. Budget Information: Confirmation of budget availability and cost center details

6. EE Requirements: Employment Equity considerations and targets as per the EE Act

7. Approval Section: Signature blocks for required approvers (line manager, HR, finance, executive)

What sections are optional to include in a Hiring Request Form?

1. Recruitment Strategy: Specific requirements for advertising and sourcing candidates, used when special recruitment approaches are needed

2. Skills Development Plan: Training and development requirements, included when the role requires specific development programs

3. Foreign National Requirements: Additional requirements if the position might be filled by foreign nationals, including work permit specifications

4. Remote Work Arrangements: Specific requirements for remote or hybrid working arrangements, included when not office-based

5. Special Equipment Needs: Details of any special equipment, software, or tools required for the position

What schedules should be included in a Hiring Request Form?

1. Job Description: Detailed description of the role, responsibilities, and requirements

2. Organizational Chart: Current department structure showing where the position fits

3. Budget Confirmation: Detailed budget breakdown and financial approval documentation

4. EE Plan Extract: Relevant section of the company's Employment Equity Plan showing targets and current status

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

South Africa

Publisher

Genie AI

Document Type

Employment Form

Sector

Employment

Cost

Free to use
Relevant legal definitions
Approving Authority
Budgeted Position
Cost Center
Designated Groups
Employment Equity Plan
Fixed-Term Contract
Full-Time Equivalent (FTE)
Grade Level
Hiring Manager
Job Family
Key Performance Areas
New Position
Permanent Employee
Position Code
Recruitment Strategy
Replacement Position
Reporting Line
Salary Band
Skills Development Plan
Temporary Employee
Total Cost to Company
Work Location
Working Hours
Employment Equity Requirements
Remote Work Arrangement
Probationary Period
Notice Period
Benefits Package
Direct Reports
Position Level
Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Mining

Healthcare

Professional Services

Education

Telecommunications

Construction

Agriculture

Public Sector

Non-Profit

Entertainment

Energy

Relevant Teams

Human Resources

Finance

Legal

Compliance

Operations

Executive Management

Administration

Talent Acquisition

Employment Equity

Budget Control

Relevant Roles

Human Resources Manager

Recruitment Specialist

Department Manager

Finance Director

Compliance Officer

Employment Equity Manager

Business Unit Head

Operations Manager

Project Manager

Executive Assistant

Line Manager

Budget Administrator

HR Business Partner

Talent Acquisition Lead

Industries
Labour Relations Act 66 of 1995: Governs the relationship between employers and employees, including fair labor practices and rights of both parties in the employment relationship
Basic Conditions of Employment Act 75 of 1997: Sets minimum requirements for employment conditions, working hours, leave, and other basic employment terms that need to be considered in hiring
Employment Equity Act 55 of 1998: Promotes equal opportunity and fair treatment in employment through the elimination of unfair discrimination and implementation of affirmative action measures
Protection of Personal Information Act 4 of 2013 (POPIA): Regulates the processing of personal information, ensuring that any personal data collected during the hiring process is handled legally and ethically
Skills Development Act 97 of 1998: Promotes the development of employment-related skills and establishes requirements for workplace skills planning
Unemployment Insurance Act 63 of 2001: Establishes the unemployment insurance system and requirements for registration of new employees
Immigration Act 13 of 2002: Relevant when considering foreign nationals for employment, governing work permits and right to work requirements
Broad-Based Black Economic Empowerment Act 53 of 2003: Promotes economic transformation and enables meaningful participation of black people in the economy, affecting hiring practices and preferences
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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