The Intent to Hire Letter serves as a crucial intermediate step in the South African employment process, bridging the gap between verbal job offer and formal employment contract. This document is typically used when an organization wants to formally express their intention to hire a candidate while certain conditions (such as background checks, reference verifications, or medical examinations) are still pending. It provides clarity and security for both parties while maintaining compliance with South African labor legislation, including the Labour Relations Act, Basic Conditions of Employment Act, and Employment Equity Act. The letter outlines key employment terms, conditions precedent to employment, and next steps in the hiring process, while not constituting a binding employment contract. This approach is particularly valuable in professional settings where formal documentation of intent is necessary, or when there might be a significant gap between offer acceptance and actual employment commencement.

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Salutation: Professional greeting addressing the candidate by name

3. Opening Statement: Expression of intent to hire and positive feedback from selection process

4. Position Details: Job title, department, and reporting structure

5. Key Employment Terms: Proposed salary, start date, and work location

6. Basic Conditions: Working hours, leave entitlement, and other fundamental terms

7. Conditional Statements: Any conditions that must be met before formal employment (e.g., background checks, medical examinations)

8. Next Steps: Timeline and process for moving forward

9. Closing: Professional closing statement, signature block, and company representative details