The Termination Form For Employee is a crucial document used in South African employment relationships to formalize and document the end of employment. It must comply with South African labor legislation, including the Labour Relations Act 66 of 1995 and the Basic Conditions of Employment Act 75 of 1997. This document is essential whenever an employment relationship ends, whether through resignation, dismissal, retrenchment, or retirement. It captures critical information including termination date, notice period, final payment calculations, and post-employment obligations. The form serves multiple purposes: it provides official notification of termination, documents the terms of separation, ensures legal compliance, and protects both parties by clearly stating all termination-related details and obligations.
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1. Company Letterhead and Date: Official company letterhead with full business details and date of issuance
2. Employee Information: Full name, employee ID, position, department, and duration of employment
3. Termination Details: Effective date of termination and type of termination (e.g., resignation, retrenchment, dismissal)
4. Notice Period: Specification of notice period as per employment contract and last working day
5. Final Payment Information: Details of final salary, leave pay out, and other entitlements
6. Company Property: List of company property to be returned and deadline for return
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
8. Signatures: Space for signatures of authorized company representative and employee
1. Reason for Termination: Included when termination is due to misconduct, poor performance, or operational requirements
2. Exit Interview: Include when company policy requires an exit interview
3. Reference Letter Provision: Include when company agrees to provide a reference letter
4. Non-Compete Reminder: Include when employee is bound by non-compete agreements
5. Grievance Procedures: Include when termination may be disputed or in cases of retrenchment
6. Benefits Continuation: Include when there are post-employment benefits or insurance considerations
1. Final Payment Calculation Sheet: Detailed breakdown of final payment including salary, leave pay, bonuses, and deductions
2. Company Property Checklist: Itemized list of company property to be returned
3. UI-19 Form: Unemployment Insurance Fund document for employee's unemployment benefits
4. Certificate of Service: Mandatory service certificate as per Basic Conditions of Employment Act
5. Handover Document Template: Template for documenting handover of work responsibilities
Relevant legal definitions
Termination Date
Last Working Day
Notice Period
Final Payment
Severance Pay
Leave Pay
Company Property
Confidential Information
Intellectual Property
Employment Contract
Basic Salary
Benefits
Accrued Leave
Pro-rata Bonus
UI-19 Form
Certificate of Service
Exit Interview
Restraint of Trade
Company Policies
Grievance Procedure
Settlement Agreement
Final Clearance
Outstanding Obligations
Handover Process
Last Working Day
Notice Period
Final Payment
Severance Pay
Leave Pay
Company Property
Confidential Information
Intellectual Property
Employment Contract
Basic Salary
Benefits
Accrued Leave
Pro-rata Bonus
UI-19 Form
Certificate of Service
Exit Interview
Restraint of Trade
Company Policies
Grievance Procedure
Settlement Agreement
Final Clearance
Outstanding Obligations
Handover Process
Clauses
Notice Period
Final Payment Terms
Leave Settlement
Company Property Return
Confidentiality
Intellectual Property
Non-Solicitation
Non-Compete
Reference Provision
Exit Procedures
Post-Employment Obligations
Benefits Termination
Settlement Agreement
Release and Waiver
Dispute Resolution
Governing Law
Final Certification
Acknowledgment
Severance Terms
Handover Requirements
Final Payment Terms
Leave Settlement
Company Property Return
Confidentiality
Intellectual Property
Non-Solicitation
Non-Compete
Reference Provision
Exit Procedures
Post-Employment Obligations
Benefits Termination
Settlement Agreement
Release and Waiver
Dispute Resolution
Governing Law
Final Certification
Acknowledgment
Severance Terms
Handover Requirements
Relevant Industries
Manufacturing
Financial Services
Retail
Technology
Mining
Healthcare
Education
Construction
Agriculture
Professional Services
Hospitality
Transportation
Energy
Telecommunications
Public Sector
Relevant Teams
Human Resources
Legal
Operations
Administration
Compliance
Industrial Relations
Personnel Management
Executive Leadership
Labor Relations
Relevant Roles
HR Manager
HR Director
HR Business Partner
Department Manager
Line Manager
Operations Manager
General Manager
Managing Director
CEO
Legal Counsel
Personnel Officer
HR Administrator
Industrial Relations Manager
Compliance Officer
Administrative Manager
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