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1. Sender's Details: Full name, address, contact information, and any relevant customer reference numbers
2. Recipient's Details: Dealership/seller's name, address, and the name/title of the person being addressed
3. Vehicle Information: Details of the vehicle including make, model, year, VIN number, and date of purchase
4. Description of Faults: Detailed explanation of all problems experienced with the vehicle, including when they first appeared
5. Impact Statement: Explanation of how these faults have affected you, including any financial losses or inconvenience
6. Legal Basis: Reference to relevant consumer protection laws and warranty rights
7. Previous Actions Taken: Summary of attempts already made to resolve the issue
8. Specific Demand: Clear statement of what resolution you are seeking (repair, replacement, or refund)
9. Deadline for Response: Reasonable timeframe within which you expect a response
1. Service History: Include when the vehicle has been serviced or repaired multiple times, showing a pattern of issues
2. Expert Opinion: Include when you have obtained an independent mechanic's assessment of the faults
3. Cost Breakdown: Include when claiming specific financial losses or repair costs
4. Safety Concerns: Include when the fault poses potential safety risks
5. Previous Communication Log: Include when there has been extensive prior communication about the issue
1. Purchase Documentation: Copies of sales agreement, invoice, and warranty information
2. Fault Evidence: Photographs or videos documenting the faults
3. Repair Records: Copies of all repair invoices and work orders
4. Expert Reports: Technical reports from mechanics or assessors
5. Communication Records: Copies of previous emails, letters, or notes from conversations with the dealer/seller
Defect
Fault
Purchase Agreement
Warranty
Service History
Vehicle Identification Number (VIN)
Dealership
Manufacturer
Consumer Protection Act
Implied Warranty of Quality
Roadworthy Certificate
Purchase Date
Delivery Date
Service Plan
Maintenance Plan
Motor Plan
Repair Order
Technical Assessment
Material Defect
Reasonable Use
Fair Wear and Tear
Service Interval
Original Equipment Manufacturer (OEM)
Purchase Price
Purchase Information
Vehicle Specifications
Fault Description
Warranty Claims
Consumer Rights
Legal Compliance
Financial Impact
Previous Communications
Repair History
Safety Concerns
Quality Standards
Resolution Demands
Time Limits
Supporting Evidence
Professional Assessment
Financial Remedy
Legal Consequences
Response Requirements
Automotive
Retail
Consumer Services
Legal Services
Insurance
Financial Services
Manufacturing
Customer Service
Legal Affairs
Consumer Relations
Quality Assurance
After-Sales Support
Warranty Claims
Dispute Resolution
Customer Experience
Compliance
Technical Support
Customer Service Manager
Complaints Handler
Legal Compliance Officer
Consumer Rights Specialist
Quality Assurance Manager
Customer Relations Executive
Dealership Manager
After-Sales Service Manager
Customer Experience Director
Legal Affairs Manager
Consumer Protection Officer
Warranty Claims Manager
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