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1. Header and Date: Formal letterhead, current date, and method of delivery (certified mail, personal delivery, etc.)
2. Recipient Information: Full name(s) and address of all tenants being served with the notice
3. Property Identification: Complete address and description of the rental property
4. Notice of Termination: Clear statement of intent to terminate the tenancy and the final date by which the tenant must vacate
5. Timeline and Deadlines: Specific notice period as required by state law and the exact date the property must be vacated
6. Move-out Requirements: Instructions regarding property condition, keys return, and move-out inspection
7. Landlord Contact Information: Complete contact details for the landlord or property manager
8. Signature Block: Landlord or authorized agent's signature, name, and date
1. Security Deposit Information: Include when providing information about the security deposit return process
2. Forwarding Address Request: Include when requesting tenant's forwarding address for security deposit return
3. Property Inspection Details: Include when scheduling or providing information about final inspection
4. Utility Transfer Notice: Include when tenants need to transfer or disconnect utilities
5. Legal Rights Statement: Include when state law requires specific statements about tenant rights
6. Rent Payment Instructions: Include when there are remaining rent payments due during notice period
1. Proof of Service: Documentation showing how and when the notice was delivered to the tenant
2. Property Condition Checklist: Form detailing expected condition of property upon move-out
3. State-Specific Disclosures: Any additional forms or notices required by state law
4. Move-out Inspection Form: Template for final inspection documentation
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