The Beneficial Owner Declaration Form is a critical compliance document mandated by U.S. federal regulations to enhance transparency and combat financial crimes. This form became particularly important following the implementation of the Corporate Transparency Act of 2021 and subsequent FinCEN regulations. It requires entities to disclose individuals who own 25% or more of the entity or exercise substantial control. The form serves as a key tool for financial institutions and regulatory bodies in conducting due diligence, preventing money laundering, and maintaining accurate ownership records.
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1. Declaration Details: Date, place, and declarant information, including capacity in which declaration is made
2. Entity Information: Legal name, registration number, jurisdiction of incorporation, business address and contact details
3. Beneficial Owner Information: Personal details of all beneficial owners meeting threshold requirements including full name, date of birth, nationality, residential address
4. Ownership Structure: Percentage of ownership, nature of control, and method of control (direct/indirect ownership)
5. Certification: Declaration of truth and accuracy of provided information, with signature block and date
1. Tax Residency Information: Additional section for international beneficial owners, including tax identification numbers and jurisdiction of tax residence
2. Source of Funds Declaration: Details about the origin of investment funds and wealth source verification
3. Political Exposure Declaration: Section for declaring any political exposure status of beneficial owners or related persons
1. Schedule A - Identity Documentation: List of required identity documents and copies of government-issued ID documents
2. Schedule B - Corporate Structure Chart: Visual representation of ownership structure showing all ownership layers and control relationships
3. Schedule C - Supporting Evidence: Additional documentation proving ownership claims, such as share certificates, corporate registries or trust documents
Relevant legal definitions
Beneficial Owner
Company
Control
Declarant
Direct Ownership
Entity
Financial Institution
Governing Body
Indirect Ownership
Legal Entity
Material Participation
Ownership Interest
Person
Qualifying Interest
Receiving Institution
Registered Office
Reporting Company
Senior Managing Official
Significant Control
Substantial Control
Tax Identification Number
Ultimate Beneficial Owner
Voting Rights
Company
Control
Declarant
Direct Ownership
Entity
Financial Institution
Governing Body
Indirect Ownership
Legal Entity
Material Participation
Ownership Interest
Person
Qualifying Interest
Receiving Institution
Registered Office
Reporting Company
Senior Managing Official
Significant Control
Substantial Control
Tax Identification Number
Ultimate Beneficial Owner
Voting Rights
Clauses
Declaration of Accuracy
Information Verification
Ownership Details
Control Structure
Certification
Change Notification
Confidentiality
Data Protection
Document Retention
False Statement Liability
Identity Verification
Information Updates
Legal Compliance
Penalties and Sanctions
Personal Information Consent
Privacy Notice
Record Keeping
Regulatory Compliance
Reporting Obligations
Representation and Warranties
Supporting Documentation
Tax Compliance
Verification Process
Information Verification
Ownership Details
Control Structure
Certification
Change Notification
Confidentiality
Data Protection
Document Retention
False Statement Liability
Identity Verification
Information Updates
Legal Compliance
Penalties and Sanctions
Personal Information Consent
Privacy Notice
Record Keeping
Regulatory Compliance
Reporting Obligations
Representation and Warranties
Supporting Documentation
Tax Compliance
Verification Process
Relevant Industries
Relevant Teams
Relevant Roles
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