Online Declaration for the United States

Online Declaration Template for United States

An Online Declaration is a legally binding digital document used in the United States that allows individuals or organizations to formally state facts or circumstances under penalty of perjury. This document complies with federal electronic signature laws (E-SIGN Act) and state-specific UETA requirements, making it legally equivalent to traditional paper declarations. It includes built-in verification mechanisms and meets accessibility standards under the ADA.

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What is a Online Declaration?

Online Declarations have become increasingly important in the digital age, providing a legally recognized method for making formal statements electronically. This document type, governed by US federal and state laws, enables individuals and organizations to submit sworn statements without physical paperwork. The Online Declaration includes verification of identity, electronic signature capabilities, and automated timestamp features, making it particularly useful for remote transactions, regulatory compliance, and official submissions. It must comply with the E-SIGN Act and relevant state-specific electronic transaction laws.

What sections should be included in a Online Declaration?

1. Declaration Statement: Clear statement that this is a declaration made under penalty of perjury

2. Declarant Information: Full legal name and identifying information of person making declaration

3. Subject Matter: Clear statement of facts being declared

4. Verification: Statement verifying truth of declaration

5. Electronic Signature Block: Space for electronic signature and date

What sections are optional to include in a Online Declaration?

1. Capacity Statement: Statement of declarant's authority or capacity, used when declaring on behalf of organization

2. Supporting Documentation Reference: References to attached evidence or documents, used when declaration relies on specific documents

3. Witness Statement: Additional verification by witness, used when extra verification needed

What schedules should be included in a Online Declaration?

1. Supporting Documents: Copies of referenced documents or evidence

2. Identity Verification: Proof of identity documentation if required

3. Electronic Signature Certificate: Technical verification of electronic signature if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Genie AI

Document Type

Declaration Form

Cost

Free to use
Industries

E-SIGN Act: Electronic Signatures in Global and National Commerce Act - Federal law ensuring legal validity of electronic signatures and records, including requirements for consumer consent and disclosure

CFAA: Computer Fraud and Abuse Act - Federal legislation protecting against unauthorized access and computer-related fraud in electronic documents and systems

COPPA: Children's Online Privacy Protection Act - Federal law governing the collection and use of personal information from children under 13 in online contexts

ADA: Americans with Disabilities Act - Federal law requiring online content and declarations to be accessible to people with disabilities

CCPA: California Consumer Privacy Act - State law providing California residents with specific privacy rights and protections regarding their personal information

UETA: Uniform Electronic Transactions Act - State-level legislation (adopted by most states) providing legal framework for electronic transactions and signatures

FTC Guidelines: Federal Trade Commission guidelines governing requirements for clear and conspicuous disclosures in online contexts

Website Compliance Requirements: General requirements including Terms of Use, Privacy Policy, and Cookie notices for websites hosting online declarations

State Privacy Laws: Various state-specific privacy laws that may affect the handling of personal information in online declarations

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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