Employer Declaration for the United States

Employer Declaration Template for United States

An Employer Declaration is a formal written statement made by an employer under U.S. law, declaring certain facts or circumstances related to employment matters. This document serves as an official record and may be used for various purposes including verification of employment, compliance with regulations, or addressing specific employment-related matters. It must comply with federal employment laws and applicable state regulations.

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What is a Employer Declaration?

The Employer Declaration is a crucial document used in U.S. employment contexts when an employer needs to formally attest to specific employment-related facts or circumstances. This type of declaration may be required for various purposes, such as immigration proceedings, employment verification, benefits administration, or regulatory compliance. The document must adhere to both federal and state employment laws, and typically includes specific details about the employer, relevant employment information, and a formal verification statement. An Employer Declaration is often requested by government agencies, courts, or other official bodies and must be signed by an authorized representative of the employer.

What sections should be included in a Employer Declaration?

1. Employer Information: Legal name, address, and business identification details of the employer

2. Declaration Purpose: Clear statement of why the declaration is being made and under what authority

3. Employment Facts: Specific details about employment relationship or situation being declared

4. Compliance Statement: Statement confirming compliance with relevant employment laws and regulations

5. Verification Statement: Statement confirming truth and accuracy of the declaration under penalty of perjury

What sections are optional to include in a Employer Declaration?

1. Employee Information: Specific details about individual employee(s) when declaration relates to particular individuals

2. Time Period Specification: Details about specific timeframe relevant to the declaration when applicable

3. Legal Authority: Citation of specific laws or regulations under which the declaration is being made

4. Additional Certifications: Any additional certifications required for specific purposes or jurisdictions

What schedules should be included in a Employer Declaration?

1. Schedule A - Supporting Documentation: List and copies of relevant documentation supporting the declaration statements

2. Schedule B - Employee Records: Relevant employment records when declaration concerns specific employees

3. Schedule C - Certification Documents: Copies of required certifications or official documents

4. Schedule D - Compliance Documentation: Documentation demonstrating compliance with relevant laws and regulations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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FLSA: Fair Labor Standards Act - Federal law establishing minimum wage, overtime pay, recordkeeping, and child labor standards

EEO Laws: Equal Employment Opportunity laws ensuring workplace fairness and prohibiting workplace discrimination

ADA: Americans with Disabilities Act - Requires reasonable accommodations for employees with disabilities and prevents discrimination

FMLA: Family and Medical Leave Act - Provides eligible employees with up to 12 weeks of unpaid, job-protected leave annually

IRCA: Immigration Reform and Control Act - Requires employers to verify employment eligibility of their employees

NLRA: National Labor Relations Act - Protects employees' rights to organize and engage in collective bargaining

Title VII: Title VII of the Civil Rights Act - Prohibits employment discrimination based on race, color, religion, sex, and national origin

ADEA: Age Discrimination in Employment Act - Protects workers 40 and older from employment discrimination

State Employment Laws: State-specific regulations governing employment relationships, varying by jurisdiction

State Labor Codes: Comprehensive state-level regulations governing workplace conditions and employment practices

State Anti-Discrimination Laws: State-specific provisions prohibiting various forms of workplace discrimination, often broader than federal protections

State Wage Laws: State-specific minimum wage requirements and payment regulations, which may exceed federal standards

State Leave Laws: State-specific leave requirements, which may provide additional or more generous leave rights than federal law

Workers' Compensation: State-managed insurance systems providing benefits to employees who suffer job-related injuries or illnesses

Industry Regulations: Sector-specific rules and requirements that may affect employment relationships in particular industries

Local Ordinances: Municipal-level employment laws that may impose additional requirements on employers

IRS Regulations: Federal tax guidelines regarding employee classification and tax withholding requirements

DOL Guidelines: Department of Labor guidance on interpretation and implementation of federal labor laws

OSHA Requirements: Occupational Safety and Health Administration standards for workplace safety and health

Privacy Laws: Federal and state regulations governing the collection, storage, and use of employee personal information

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Online Declaration

A legally binding digital statement of facts under US law, compliant with federal e-signature regulations.

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What is a Employer Declaration?

What sections should be included in a Employer Declaration?

What sections are optional to include in a Employer Declaration?

What schedules should be included in a Employer Declaration?

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