Legal Templates
Consent Declaration Form

Consent Declaration Form for Singapore

Consent Declaration Form Template for Singapore

A Consent Declaration Form under Singapore law is a formal document that complies with the Personal Data Protection Act 2012 (PDPA), obtaining explicit consent from individuals for the collection, use, and disclosure of their personal data. The document outlines specific purposes for data collection, types of data being collected, individual rights under PDPA, and procedures for consent withdrawal. It serves as a legal record of consent and helps organizations demonstrate compliance with Singapore's data protection regulations.

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What is a Consent Declaration Form?

The Consent Declaration Form is a crucial document required under Singapore's Personal Data Protection Act 2012 for organizations collecting personal data. This document is essential when obtaining explicit consent from individuals before collecting, using, or disclosing their personal data. It must clearly state the purpose of data collection, specify data types being collected, outline individual rights, and include withdrawal procedures. The form helps organizations demonstrate compliance with PDPA requirements and provides individuals with transparency about how their data will be handled.

What sections should be included in a Consent Declaration Form?

1. Declaration Header: Individual's details including name, ID number, and date of declaration

2. Purpose of Data Collection: Clear and specific explanation of why personal data is being collected and how it will be used

3. Types of Personal Data: Comprehensive list of personal data being collected (e.g., name, contact details, identification numbers)

4. Consent Statement: Express declaration of consent with clear and unambiguous language

5. Rights Declaration: Statement outlining individual's rights under PDPA including access, correction, and withdrawal rights

6. Signature Block: Space for individual's signature, name, date, and witness details if required

What sections are optional to include in a Consent Declaration Form?

1. Third Party Disclosure: Details of third parties with whom data may be shared, including purpose and scope of sharing

2. Marketing Communications: Specific consent clause for marketing purposes and communication preferences

3. International Transfer: Details regarding overseas transfer of data including recipient countries and protection measures

4. Special Categories of Data: Additional consent requirements for sensitive personal data such as health information or biometric data

What schedules should be included in a Consent Declaration Form?

1. Schedule A - Data Processing Details: Detailed list of specific data processing activities and purposes

2. Schedule B - Privacy Policy Reference: Reference to organization's privacy policy and data protection practices

3. Schedule C - Contact Information: Contact details for Data Protection Officer and procedures for consent withdrawal

4. Schedule D - Third Party Recipients: List of third party organizations who may receive the personal data

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Singapore

Publisher

Genie AI

Document Type

Consent Form

Sector

Compliance

Cost

Free to use
Industries

PDPA 2012: Primary legislation governing personal data protection in Singapore - forms the main framework for consent requirements and data protection obligations

PDPA Regulations 2021: Updated regulations providing specific requirements for compliance with PDPA including consent obligations and data protection measures

PDPA Advisory Guidelines: Detailed guidelines issued by PDPC providing practical guidance on interpreting and implementing PDPA requirements

Consent Obligation: Legal requirement to obtain valid, informed consent before collecting, using, or disclosing personal data

Purpose Limitation Principle: Organizations may collect, use or disclose personal data only for purposes that a reasonable person would consider appropriate

Notification Obligation: Requirement to inform individuals of the purpose for collecting, using, or disclosing their personal data

Withdrawal Right: Individual's right to withdraw consent at any time and the organization's obligation to inform individuals of this right

Data Access and Correction: Individual's right to request access to and correction of their personal data held by organizations

Protection Obligation: Requirement to implement reasonable security measures to protect personal data

Retention Limitation: Obligation to cease retention of personal data when no longer necessary for legal or business purposes

Electronic Transactions Act: Relevant when obtaining consent through electronic means, ensuring electronic forms of consent are legally valid

Spam Control Act: Applicable when consent relates to marketing communications, governing electronic marketing messages

Industry Regulations: Sector-specific regulations that may impose additional consent requirements depending on the industry

Common Law Contract Principles: Basic contract law principles ensuring the consent declaration is legally binding and enforceable

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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