Affidavit Of Loss Form Template for Singapore

An Affidavit of Loss Form is a sworn legal declaration you must make when important documents, certificates, or valuable items go missing in Singapore. This document serves as formal proof of loss and is required by various authorities before they will issue replacements. Under Singapore law, specifically the Oaths and Declarations Act, this affidavit must be witnessed by a Commissioner for Oaths or notary public to have legal validity.

When do you need this document?

You'll need an Affidavit of Loss when you've lost critical documents like your NRIC, passport, educational certificates, employment passes, or company share certificates. Banks typically require this document before issuing replacement ATM cards or passbooks, while government agencies need it for duplicate identity documents. If you've lost vehicle registration documents or property titles, the Land Transport Authority or Singapore Land Authority will request this affidavit. Companies must file affidavits of loss for missing share certificates under the Companies Act, and financial institutions require them for lost securities under the Securities and Futures Act.

Key legal considerations

Your affidavit must contain complete and accurate information, as making false statements constitutes perjury under Singapore law. Include your full personal details with NRIC or passport number, precise description of the lost item including serial numbers or reference numbers where applicable, exact date and location of loss, and detailed circumstances explaining how the loss occurred. You must also document all efforts made to locate the missing item, including police reports if applicable. The Evidence Act requires that your statements be specific and verifiable, as this document may be used as evidence in legal proceedings. Remember that this sworn statement creates legal liability, so ensure all information is truthful and complete.

Legal requirements in Singapore

Under the Oaths and Declarations Act, your affidavit must be sworn before a Commissioner for Oaths, who will verify your identity and witness your signature. The document must follow prescribed formatting requirements and include the commissioner's official seal and signature. For lost company documents, the Companies Act mandates additional procedures including publication of loss notices in newspapers. If the lost item involves securities or financial instruments, the Securities and Futures Act requires notification to relevant regulatory bodies. The National Registration Act governs replacement of identity documents and may require additional supporting documentation alongside your affidavit. Ensure you understand any specific requirements from the issuing authority, as some organizations have particular procedures that must be followed in conjunction with your affidavit of loss.