Internship Joining Letter Template for Singapore

An Internship Joining Letter formally confirms the start of an internship relationship between a company and a student or trainee in Singapore. It spells out key details like your start date, working hours, stipend amount, and reporting manager - serving as your official welcome to the organization.

This letter follows Ministry of Manpower guidelines for workplace arrangements and helps protect both parties by clearly stating the internship terms. Most Singapore companies issue these letters at least a week before the internship begins, and you'll typically need to sign and return it to accept the position. Keep this document safe, as you may need it for school credits or future job applications.

Use an Internship Joining Letter when bringing new interns into your Singapore organization, ideally at least two weeks before their start date. This timing gives both parties a chance to review and agree on essential terms like working hours, stipend, and duties before the internship begins.

The letter becomes especially important for internships lasting more than three months, programs involving sensitive company information, or roles requiring specific training commitments. Singapore employers also need this document for Ministry of Manpower compliance, university partnership agreements, and to establish clear boundaries between interns and regular employees.

• Basic Internship Letters: Standard format covering position details, duration, and stipend - commonly used by SMEs and startups in Singapore
• Academic Partnership Letters: Include university requirements, academic credit details, and supervisor arrangements - used for formal education programs
• Professional Training Letters: Focus on structured learning objectives, skill development plans, and industry certifications
• Project-Based Letters: Detail specific project assignments, deliverables, and timeline milestones
• Research Internship Letters: Emphasize intellectual property rights, research protocols, and confidentiality terms - popular in R&D sectors

• HR Managers: Draft and customize the Internship Joining Letter, ensure compliance with MOM guidelines, and maintain documentation
• Department Heads: Review and approve intern roles, responsibilities, and project assignments
• Interns: Review, sign, and comply with the terms outlined in the letter
• Educational Institutions: Verify internship details align with academic requirements and credit criteria
• Legal Teams: Review letter templates to ensure they meet employment law requirements and protect company interests
• Company Directors: Authorize internship programs and sign letters for senior-level internships

• Basic Details: Confirm intern's full name, NRIC/FIN, contact information, and educational institution
• Position Information: Define internship title, department, reporting manager, and work location
• Duration Terms: Specify start date, end date, working hours, and any flexible arrangements
• Compensation: Document monthly stipend, allowances, and any performance-based incentives
• Work Scope: List key responsibilities, projects, and learning objectives
• Legal Requirements: Include confidentiality clauses, intellectual property terms, and termination conditions
• Approvals: Get sign-off from HR, department head, and legal team before finalizing

• Party Details: Full company name, registration number, address, and intern's personal information
• Internship Terms: Clear start/end dates, working hours, location, and reporting structure
• Compensation Structure: Monthly stipend amount, payment schedule, and any additional allowances
• Duties Section: Detailed description of intern's roles, responsibilities, and expected deliverables
• Confidentiality Clause: Terms protecting company information and intellectual property
• Termination Provisions: Notice period and conditions for early termination
• MOM Compliance: Statement confirming adherence to Ministry of Manpower internship guidelines
• Signature Block: Spaces for both company representative and intern signatures, with dates

An Internship Joining Letter differs significantly from an Employment Offer Letter in several key aspects, though both documents formalize working relationships. Understanding these differences is crucial for proper documentation and legal compliance in Singapore.

• Duration and Purpose: Internship letters specify temporary, learning-focused arrangements with clear end dates, while employment offers establish permanent or long-term working relationships
• Legal Status: Interns aren't considered employees under Singapore's Employment Act, affecting CPF contributions and employment benefits
• Compensation Structure: Internship letters typically outline training allowances or stipends, unlike employment offers which detail full salary packages and benefits
• Learning Components: Internship letters emphasize educational objectives and skill development plans, which aren't typically included in employment offers
• Institutional Involvement: Many internship letters require academic institution approval or acknowledgment, unlike standard employment offers