Internship Joining Letter Template for United States

An Internship Joining Letter marks the official start of your internship journey in a Filipino company. It outlines key details like your start date, department assignment, working hours, and stipend information, following Department of Labor and Employment (DOLE) guidelines for student training programs.

This letter serves as proof of your internship arrangement and helps protect both you and the company. It typically includes training objectives, supervisor details, and any specific requirements under Republic Act No. 7686 (Dual Training System Act). Many universities require this document before awarding academic credits for internship programs.

Use an Internship Joining Letter before your intern's first day to establish clear expectations and legal protection. This document becomes essential when onboarding students for academic internships, especially if your organization participates in DOLE-registered training programs or offers stipend-based positions.

The letter proves particularly valuable during university-mandated internships where academic credits are at stake. Companies handling sensitive data or specialized equipment need this documentation to outline confidentiality requirements and safety protocols. It also helps meet compliance requirements under Philippine labor laws, particularly for companies offering structured On-the-Job Training (OJT) programs.

• Basic Academic Internship Letter: Contains standard terms for university-required internships, focusing on learning objectives and academic requirements
• Paid Corporate Internship Letter: Details stipend arrangements, work hours, and specific project assignments in line with DOLE guidelines
• Government Agency OJT Letter: Includes special provisions for public sector internships and confidentiality requirements
• Technical Training Letter: Emphasizes specialized skills development, safety protocols, and equipment handling procedures
• Remote Internship Letter: Outlines virtual work arrangements, online reporting systems, and digital communication protocols

• HR Managers: Draft and customize the letter according to company policies and DOLE requirements
• Department Supervisors: Review and specify training objectives, work assignments, and mentorship arrangements
• Student Interns: Primary recipients who must understand and agree to the terms before starting
• University Coordinators: Verify letter contents align with academic requirements and internship programs
• Legal Department: Ensures compliance with Philippine labor laws and validates stipend arrangements
• Company Directors: Authorize and sign letters for corporate governance purposes

• Basic Details: Collect intern's complete name, contact information, and educational institution details
• Program Specifics: Define internship duration, start date, working hours, and department assignment
• Training Plan: Outline learning objectives, skills development goals, and specific project assignments
• Compensation Details: Document stipend amount, payment schedule, and any additional benefits
• Legal Requirements: Confirm compliance with DOLE guidelines and university internship policies
• Approvals: Gather signatures from department head, HR manager, and other required authorities
• Documentation: Prepare copies for intern, company records, and academic institution

• Party Details: Full names and addresses of both company and intern, including registration/student numbers
• Program Terms: Specific internship duration, start date, and completion requirements
• Work Arrangement: Daily schedule, reporting structure, and location of work
• Compensation: Stipend amount, payment schedule, and any benefits as per DOLE guidelines
• Training Scope: Detailed description of tasks, learning objectives, and expected outcomes
• Confidentiality: Non-disclosure agreements and data protection requirements
• Termination Terms: Conditions for ending the internship and notice requirements
• Signatures: Spaces for intern, company representative, and witness signatures

An Internship Joining Letter differs significantly from an Employment Offer Letter in several key aspects, though both involve bringing someone into an organization. Understanding these differences is crucial for proper documentation and legal compliance in the Philippines.

• Duration and Purpose: Internship letters focus on temporary, training-based relationships with specific learning objectives, while employment offers establish permanent or long-term working relationships
• Legal Framework: Internship letters follow DOLE's OJT guidelines and academic requirements, whereas employment offers align with Philippine Labor Code employment provisions
• Compensation Structure: Internship letters typically outline stipends and training allowances, while employment offers detail full salary packages, benefits, and statutory requirements
• Rights and Obligations: Interns have limited employment rights focused on learning experiences, while regular employees receive full statutory benefits and protections