Internship Joining Letter Template for Pakistan

An Internship Joining Letter marks the official start of your internship journey at a Pakistani organization. It's a formal document from your employer that outlines key details like your start date, department placement, supervisor details, and working hours. Many companies use this letter to comply with local labor regulations and establish clear expectations for both parties.

The letter typically includes your stipend amount, internship duration, and any specific project assignments. Under Pakistani employment practices, this document helps protect both interns and organizations by clearly stating the temporary nature of the role and any conditions that apply. While not legally mandatory, most reputable companies issue these letters as standard practice for their internship programs.

Use an Internship Joining Letter right after selecting an intern and before their first day at work. This document becomes essential when bringing new interns into Pakistani organizations, especially in formal corporate settings, educational institutions, and government departments. It helps establish clear expectations and protects both parties from future disputes about role scope or compensation.

The letter proves particularly valuable during onboarding processes, mandatory reporting to educational institutions, and when setting up intern payroll systems. Many Pakistani universities require their students to submit these letters as proof of internship placement. Organizations also need it for their HR records and to demonstrate compliance with labor regulations regarding temporary workers.

• Basic Version: A simple Internship Joining Letter outlining start date, duration, and stipend details - commonly used by small businesses and startups
• Corporate Format: Detailed letters with comprehensive terms, confidentiality clauses, and project specifications - typical in large Pakistani corporations
• Academic Internship Letter: Specialized format aligned with university requirements, including learning objectives and academic supervisor details
• Government Sector: Structured format following public sector protocols, with specific departmental codes and posting details
• Project-Based Format: Focused on specific project assignments, deliverables, and evaluation criteria - popular in IT and consulting firms

• HR Managers: Draft and customize the letter according to company policies, ensure compliance with labor laws, and maintain documentation
• Department Heads: Review and approve letter contents, specify project assignments and learning outcomes
• Interns: Primary recipients who must acknowledge and accept the terms, often needing the letter for university records
• University Coordinators: Verify letter details align with academic requirements and internship program guidelines
• Legal Teams: Review letter format and content to ensure protection of company interests and compliance with Pakistani employment regulations

• Basic Details: Collect intern's full name, CNIC number, contact information, and educational background
• Position Information: Define internship title, department, reporting manager, and work location
• Terms: Specify start date, duration, working hours, and stipend amount as per company policy
• Project Scope: Outline specific assignments, learning objectives, and performance evaluation criteria
• Company Policies: Include relevant workplace rules, confidentiality requirements, and code of conduct
• Documentation: Prepare two copies for signing, keep one for HR records and give one to intern

• Company Details: Full legal name, registered address, and authorized signatory information
• Intern Identity: Complete name, CNIC number, and current educational institution details
• Duration Clause: Clear start and end dates, specifying the temporary nature of engagement
• Compensation Terms: Stipend amount, payment schedule, and any additional benefits or allowances
• Working Hours: Daily schedule, break times, and leave policy as per Pakistani labor laws
• Confidentiality: Non-disclosure provisions protecting company information and intellectual property
• Termination Terms: Conditions for early termination and notice requirements

An Internship Joining Letter differs significantly from an Employment Offer Letter in several key aspects, though both documents formalize work relationships in Pakistan. Understanding these differences helps organizations maintain proper legal compliance and set appropriate expectations.

• Duration and Commitment: Internship letters specify a fixed, short-term period with clear end dates, while employment offer letters typically indicate permanent or long-term positions
• Legal Status: Internship letters create a temporary learning relationship without full employee benefits, whereas offer letters establish formal employer-employee relationships under Pakistani labor laws
• Compensation Structure: Internship letters usually mention stipends or allowances, while offer letters detail full salary packages, benefits, and career progression
• Purpose and Scope: Internship letters focus on learning objectives and skill development, but offer letters emphasize job responsibilities and performance expectations