The Volunteer Contract is essential for organizations operating in Saudi Arabia that engage volunteers as part of their operations. This document has become increasingly important with the Kingdom's emphasis on developing the volunteer sector under Saudi Vision 2030, which aims to increase the number of volunteers to one million by 2030. The contract ensures compliance with Saudi Arabian regulations and Islamic Shariah law while clearly defining the volunteer relationship, responsibilities, and protections for both parties. It includes essential provisions for liability, insurance, confidentiality, and data protection, making it suitable for various organizations from charitable institutions to government entities. The document is particularly relevant given the recent regulatory frameworks established by the Ministry of Human Resources and Social Development for organizing volunteer work.
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1. Parties: Identification of the volunteer and the organization, including full legal names and contact details
2. Background: Context of the volunteer opportunity and brief description of the organization's mission
3. Definitions: Key terms used throughout the agreement, including 'Volunteer Work', 'Volunteer Period', and 'Volunteer Location'
4. Nature of Relationship: Clear statement that this is a volunteer arrangement and not an employment relationship
5. Volunteer Duties: Detailed description of the volunteer role, responsibilities, and expected activities
6. Duration and Time Commitment: Specified period of volunteering and expected time commitment
7. Volunteer's Obligations: Key responsibilities including compliance with policies, confidentiality, and code of conduct
8. Organization's Obligations: Support, supervision, and resources the organization will provide to the volunteer
9. Health and Safety: Health and safety requirements and procedures
10. Confidentiality: Obligations regarding confidential information and organizational secrets
11. Data Protection: Handling of personal data in accordance with Saudi PDPL
12. Islamic Principles Compliance: Statement of compliance with Islamic Shariah principles
13. Termination: Conditions and process for ending the volunteer relationship
14. Governing Law: Specification of Saudi law and Islamic Shariah as governing law
1. Expenses: Include when the organization will reimburse certain volunteer expenses
2. Insurance Coverage: Include when specific insurance is provided for volunteers
3. Intellectual Property: Include when volunteers may create or work with intellectual property
4. Training Requirements: Include when specific training is mandatory for the role
5. Travel Arrangements: Include when the role involves travel
6. Use of Organization's Resources: Include when volunteers have access to organization's equipment or facilities
7. Media and Communications: Include when volunteers may interact with media or represent the organization
8. Dispute Resolution: Include when specific dispute resolution procedures are needed
1. Schedule 1 - Role Description: Detailed description of volunteer role, duties, and responsibilities
2. Schedule 2 - Organization Policies: Relevant organizational policies and procedures
3. Schedule 3 - Code of Conduct: Expected behavioral standards and ethical guidelines
4. Schedule 4 - Health and Safety Guidelines: Specific health and safety procedures relevant to the role
5. Appendix A - Emergency Contact Form: Volunteer's emergency contact information
6. Appendix B - Consent Forms: Required consent forms including data protection and media releases
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