Termination Letter Thank You For Your Service Template for Saudi Arabia

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Key Requirements PROMPT example:

Termination Letter Thank You For Your Service

"I need a Termination Letter Thank You For Your Service for our Senior Marketing Director who is leaving after 12 years of service due to company restructuring, effective March 15, 2025; the letter should include recognition of their significant contributions and outline their substantial end-of-service benefits package."

Document background
The Termination Letter Thank You For Your Service is a crucial document used in Saudi Arabian employment relationships when concluding employment on positive terms. It combines legal compliance with professional courtesy, being particularly relevant when an employee has provided valuable service and the separation is amicable. This document must adhere to Saudi Labor Law requirements, including proper notice periods, end-of-service benefit calculations, and final settlement details. It serves multiple purposes: officially documenting the termination, ensuring legal compliance, expressing gratitude for service, and maintaining positive professional relationships. The letter is typically used in scenarios such as voluntary resignations, mutually agreed separations, or company restructuring where the employee's contribution is valued but the employment relationship must end.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee with their full name and position

2. Opening Statement: Clear statement of the purpose of the letter and expression of gratitude for service

3. Termination Details: Specific details about the termination including the effective date and notice period in accordance with Article 74 of Saudi Labor Law

4. End of Service Benefits: Clear statement of the end-of-service benefits calculation and payment arrangements as per Articles 84-88 of Saudi Labor Law

5. Company Property: List of company property to be returned and process for handover

6. Final Settlements: Information about final salary, unused leave payment, and other financial settlements

7. Closing Statement: Professional closing with good wishes and future reference offer if applicable

8. Signature Block: Space for authorized signatory details and signature

Optional Sections

1. Non-Compete Reminder: Include only if the employee's contract contained non-compete clauses that will remain in effect

2. Transition Plan: Include if the employee needs to hand over specific duties or projects before departure

3. Recognition of Achievements: Optional section highlighting specific contributions or achievements, appropriate for long-serving or senior employees

4. Future Communication Protocol: Include for senior positions or when specific post-employment communication guidelines are needed

5. References Protocol: Include when establishing specific arrangements for providing future employment references

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of all final payments including salary, end of service benefits, and other entitlements

2. Company Property Checklist: Itemized list of company property to be returned

3. Benefits Termination Schedule: Timeline and details of when various benefits and perks will cease

4. Exit Interview Form: If applicable, form for conducting and documenting the exit interview process

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Financial Services

Technology & IT

Manufacturing & Industrial

Retail & Consumer Goods

Healthcare & Pharmaceuticals

Construction & Real Estate

Education

Professional Services

Telecommunications

Energy & Utilities

Hospitality & Tourism

Transportation & Logistics

Media & Entertainment

Government & Public Sector

Relevant Teams

Human Resources

Legal

Finance

Operations

Administration

Information Technology

Sales

Marketing

Customer Service

Research & Development

Production

Quality Assurance

Corporate Communications

Procurement

Executive Management

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Senior Executive

Professional Staff

Administrative Assistant

Technical Specialist

Sales Representative

Operations Manager

Project Manager

Account Manager

Customer Service Representative

Research Analyst

Marketing Coordinator

Finance Officer

HR Specialist

IT Professional

Production Supervisor

Quality Control Inspector

General Staff

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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