Contract Expiration Notification Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Contract Expiration Notification Letter

"I need a Contract Expiration Notification Letter under Saudi law for a software developer whose fixed-term contract expires on March 15, 2025, ensuring compliance with the standard 30-day notice period."

Document background
The Contract Expiration Notification Letter is a crucial document in Saudi Arabian employment law, used when an employer needs to formally communicate the upcoming expiration of an employment contract and their intention not to renew it. This document is essential for compliance with Saudi Labor Law, which mandates specific notice periods and formal communication requirements for contract terminations. The letter should be used when a fixed-term contract is approaching its end date or when an employer decides not to renew an existing contract. It must include key information such as the original contract details, expiration date, notice period confirmation, and final settlement arrangements. The document serves both as a legal notification and as a record of proper procedure being followed, protecting both employer and employee interests under Saudi jurisdiction.
Suggested Sections

1. Sender Details: Full company name, commercial registration number, and address of the employer

2. Date and Reference Number: Current date and internal reference number for tracking purposes

3. Recipient Details: Employee's full name, ID number, and current position

4. Subject Line: Clear indication that this is a contract expiration notification

5. Contract Reference: Details of the original contract including date and reference number

6. Notification of Expiration: Clear statement of the contract's expiration date and confirmation that it will not be renewed

7. Notice Period Confirmation: Confirmation that the notice period complies with Saudi Labor Law requirements

8. Final Entitlements: Reference to processing of end-of-service benefits and final settlements

9. Signature Block: Authorized signatory details and company stamp

Optional Sections

1. Reason for Non-Renewal: Optional explanation of why the contract is not being renewed, if appropriate and beneficial to include

2. Handover Requirements: Specific instructions regarding the handover of company property, documents, or ongoing projects

3. Reference Offer: Optional offer to provide a reference letter, if appropriate

4. Future Opportunities: Optional paragraph about potential future opportunities, if maintaining good relations is desired

5. Confidentiality Reminder: Reminder of ongoing confidentiality obligations, if applicable to the position

Suggested Schedules

1. Original Contract Reference Details: Copy or extract of relevant terms from the original contract regarding expiration and notice periods

2. Final Settlement Calculation: Detailed breakdown of final settlement, including end-of-service benefits, outstanding salary, and other entitlements

3. Handover Checklist: List of items, documents, and responsibilities to be handed over before the last working day

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Financial Services

Construction and Real Estate

Oil and Gas

Manufacturing

Technology and Communications

Healthcare

Education

Retail and Consumer Goods

Professional Services

Hospitality and Tourism

Transportation and Logistics

Government and Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Management

Administration

Labor Relations

Corporate Secretariat

Operations

Relevant Roles

HR Manager

Legal Counsel

HR Director

Compliance Officer

Employee Relations Manager

HR Business Partner

Legal Director

HR Operations Manager

General Counsel

HR Administrator

Labor Relations Specialist

Company Secretary

HR Coordinator

Legal Manager

Chief Human Resources Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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