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Purchase Requisition Form

Purchase Requisition Form Template for Saudi Arabia

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Key Requirements PROMPT example:

Purchase Requisition Form

"I need a Purchase Requisition Form for our IT department to procure 50 laptops with a budget of 250,000 SAR, including setup for departmental approval workflows and technical specification attachments."

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Document background
The Purchase Requisition Form is a critical document in the procurement cycle, used across Saudi Arabian organizations to initiate and document purchase requests. It serves as the first step in the procurement process, capturing essential information about requested items, their specifications, estimated costs, and business justification. The form is designed to comply with Saudi Arabia's Government Tenders and Procurement Law (GTPL) and its Implementing Regulations, while also adhering to Sharia law principles. It enables organizations to maintain proper internal controls, ensure budget availability, and create an audit trail for procurement decisions. The document is particularly important in Saudi Arabia's regulated environment, where transparency and compliance in procurement processes are strictly monitored. It facilitates the systematic review and approval of purchase requests before proceeding to the actual procurement phase.
Suggested Sections

1. Requestor Information: Details of the department and individual making the request, including employee ID, department code, and contact information

2. Request Details: Basic information about the request including date, priority level, and requested delivery timeline

3. Item Details: Detailed listing of requested items including quantity, unit of measure, estimated unit price, and total estimated cost

4. Budget Information: Budget code, cost center, and confirmation of budget availability

5. Business Justification: Clear explanation of why the purchase is necessary and how it aligns with business objectives

6. Technical Specifications: Minimum required specifications for the requested items

7. Supplier Information: Suggested or preferred supplier details if applicable, including supplier code and contact information

8. Approval Workflow: Sequential list of required approvers based on procurement value and type

9. Declaration: Requestor's declaration confirming accuracy of information and compliance with procurement policies

Optional Sections

1. Health and Safety Requirements: Required when purchasing equipment or materials with safety implications

2. Environmental Impact Assessment: Required for purchases that may have environmental implications

3. Import Requirements: Required for international purchases, including customs and regulatory compliance information

4. Alternative Options: Used when multiple options or suppliers need to be considered

5. Training Requirements: Required when the purchase includes equipment or software that needs user training

6. Maintenance Requirements: Required for equipment or assets that will need ongoing maintenance

Suggested Schedules

1. Detailed Item Specifications: Comprehensive technical specifications and requirements for complex items

2. Price Comparison Sheet: Comparison of prices from different suppliers if multiple quotes were obtained

3. Supporting Documents: Any additional documentation such as product brochures, certifications, or compliance documents

4. Budget Allocation Details: Detailed breakdown of budget allocation and cost distribution if split across multiple cost centers

5. Supplier Evaluation Form: Assessment of suggested suppliers against pre-defined criteria

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Government

Healthcare

Education

Construction

Manufacturing

Oil and Gas

Technology

Retail

Financial Services

Telecommunications

Defense

Transportation

Utilities

Mining

Real Estate

Relevant Teams

Procurement

Finance

Operations

Supply Chain

Internal Audit

Compliance

Administration

Budget Control

Facilities Management

Information Technology

Relevant Roles

Procurement Manager

Finance Director

Department Manager

Budget Controller

Supply Chain Manager

Project Manager

Operations Manager

Facilities Manager

IT Manager

Administrative Officer

Financial Controller

Purchasing Officer

Compliance Officer

Internal Auditor

Cost Accountant

Industries
Government Tenders and Procurement Law (GTPL): The primary legislation governing procurement processes in Saudi Arabia, establishing rules for government purchases and tenders
GTPL Implementing Regulations: Detailed regulations that complement the GTPL, providing specific procedures and requirements for procurement processes
Commercial Law (Royal Decree No. M/32): Governs commercial transactions and business relationships in Saudi Arabia, including aspects of purchasing and commercial contracts
Islamic Sharia Law: The fundamental source of law in Saudi Arabia, providing principles that must be adhered to in all contracts and commercial transactions
Value Added Tax (VAT) Law: Regulations governing the application of VAT on purchases and the requirements for tax documentation in procurement
Electronic Transactions Law: Regulates electronic transactions and digital signatures, relevant if the requisition form will be processed electronically
Anti-Commercial Fraud Law: Ensures transparency and prevents fraudulent practices in commercial transactions including procurement processes
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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