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Purchase Requisition Form
"I need a Purchase Requisition Form for our pharmaceutical laboratory in Basel to request specialized research equipment worth CHF 75,000, requiring multiple departmental approvals and detailed technical specifications, with planned procurement by March 2025."
1. Request Information: Basic details including requisition number, date, department, and requestor information
2. Item Details: Detailed description of items/services requested, including quantity, unit price, and total cost
3. Budget Information: Cost center, budget code, and available budget confirmation
4. Supplier Information: Preferred or suggested supplier details, including name, contact information, and any relevant supplier codes
5. Delivery Requirements: Delivery location, preferred delivery date, and any special handling instructions
6. Justification: Business reason for the purchase and explanation of necessity
7. Authorization: Approval routing and signature sections for relevant authorities
1. Technical Specifications: Detailed technical requirements for complex equipment or specialized items
2. Competitive Quotes: Section for listing alternative suppliers and price comparisons when required by procurement policy
3. Risk Assessment: For high-value or high-risk purchases requiring additional scrutiny
4. Environmental Impact: For organizations tracking sustainability in procurement
5. Contract Terms Reference: Reference to specific contract terms when the purchase falls under an existing master agreement
6. Currency Information: For international purchases requiring currency conversion or specific payment terms
1. Quote Attachments: Copies of supplier quotes or proposals
2. Technical Documentation: Detailed specifications, drawings, or technical requirements
3. Budget Confirmation: Supporting documentation for budget availability
4. Terms and Conditions: Standard procurement terms and conditions if not covered under existing agreements
Authors
Budget Authorization
Item Specification
Cost Allocation
Delivery Requirements
Supplier Information
Approval Authority
Documentation Requirements
Compliance Certification
VAT Declaration
Technical Requirements
Environmental Compliance
Quality Standards
Payment Terms
Justification Requirements
Manufacturing
Healthcare
Education
Financial Services
Technology
Public Sector
Construction
Retail
Pharmaceuticals
Hospitality
Professional Services
Transportation and Logistics
Energy and Utilities
Procurement
Finance
Operations
Supply Chain
Administration
Facilities Management
Information Technology
Research and Development
Legal
Compliance
Project Management Office
Production
Quality Assurance
Procurement Manager
Purchase Officer
Department Head
Financial Controller
Budget Manager
Project Manager
Operations Manager
Supply Chain Manager
Administrative Assistant
Office Manager
Facility Manager
IT Manager
Research Director
Laboratory Manager
Chief Financial Officer
Compliance Officer
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