Purchase Requisition Form Template for Switzerland

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Key Requirements PROMPT example:

Purchase Requisition Form

"I need a Purchase Requisition Form for our pharmaceutical laboratory in Basel to request specialized research equipment worth CHF 75,000, requiring multiple departmental approvals and detailed technical specifications, with planned procurement by March 2025."

Document background
The Purchase Requisition Form is a fundamental document in Swiss business operations, used to initiate the procurement process in accordance with Swiss commercial law. This document serves as the first step in the purchasing workflow, where employees formally request goods or services needed for business operations. It ensures compliance with internal controls, budgetary limits, and Swiss procurement regulations while creating a clear audit trail. The form typically requires various levels of approval based on purchase value and type, incorporating elements required by Swiss business practices and the Swiss Code of Obligations. It acts as a control mechanism to prevent unauthorized purchases and maintain financial discipline while documenting the business justification for each procurement request.
Suggested Sections

1. Request Information: Basic details including requisition number, date, department, and requestor information

2. Item Details: Detailed description of items/services requested, including quantity, unit price, and total cost

3. Budget Information: Cost center, budget code, and available budget confirmation

4. Supplier Information: Preferred or suggested supplier details, including name, contact information, and any relevant supplier codes

5. Delivery Requirements: Delivery location, preferred delivery date, and any special handling instructions

6. Justification: Business reason for the purchase and explanation of necessity

7. Authorization: Approval routing and signature sections for relevant authorities

Optional Sections

1. Technical Specifications: Detailed technical requirements for complex equipment or specialized items

2. Competitive Quotes: Section for listing alternative suppliers and price comparisons when required by procurement policy

3. Risk Assessment: For high-value or high-risk purchases requiring additional scrutiny

4. Environmental Impact: For organizations tracking sustainability in procurement

5. Contract Terms Reference: Reference to specific contract terms when the purchase falls under an existing master agreement

6. Currency Information: For international purchases requiring currency conversion or specific payment terms

Suggested Schedules

1. Quote Attachments: Copies of supplier quotes or proposals

2. Technical Documentation: Detailed specifications, drawings, or technical requirements

3. Budget Confirmation: Supporting documentation for budget availability

4. Terms and Conditions: Standard procurement terms and conditions if not covered under existing agreements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Healthcare

Education

Financial Services

Technology

Public Sector

Construction

Retail

Pharmaceuticals

Hospitality

Professional Services

Transportation and Logistics

Energy and Utilities

Relevant Teams

Procurement

Finance

Operations

Supply Chain

Administration

Facilities Management

Information Technology

Research and Development

Legal

Compliance

Project Management Office

Production

Quality Assurance

Relevant Roles

Procurement Manager

Purchase Officer

Department Head

Financial Controller

Budget Manager

Project Manager

Operations Manager

Supply Chain Manager

Administrative Assistant

Office Manager

Facility Manager

IT Manager

Research Director

Laboratory Manager

Chief Financial Officer

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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