The Purchase Requisition Form is a critical document in Hong Kong's business environment that serves as the formal initiation point for any procurement activity within an organization. It is designed to ensure proper internal controls, budget management, and compliance with both organizational policies and Hong Kong business regulations. The form is typically used when departments or individuals need to request purchases of goods or services, requiring them to provide detailed information about the items needed, cost estimates, business justification, and delivery requirements. This document helps organizations maintain control over spending, ensure appropriate authorizations, and create an audit trail for procurement activities. The Purchase Requisition Form often integrates with broader procurement systems and may be either paper-based or electronic, depending on the organization's infrastructure and requirements.
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1. Requisition Information: Basic details including requisition number, date, department, and requester information
2. Item Details: Detailed list of items requested including quantity, unit price, description, and total cost
3. Budget Information: Cost center, budget code, and available budget details
4. Business Justification: Explanation of why the purchase is necessary and its business purpose
5. Delivery Information: Required delivery date and location details
6. Suggested Supplier: Preferred vendor information and contact details if applicable
7. Authorization: Approval fields including signature blocks for relevant authorities
1. Technical Specifications: Detailed technical requirements for complex equipment or specialized items
2. Competitive Quotes: Section for additional vendor quotes when required by procurement policy
3. Environmental Impact: Assessment of environmental considerations for organizations with green procurement policies
4. Risk Assessment: For high-value or high-risk purchases requiring additional scrutiny
5. Asset Management Information: For capital purchases requiring asset tracking
6. Foreign Currency Details: For international purchases requiring currency conversion information
7. Emergency Purchase Justification: For urgent requests that bypass normal procurement procedures
1. Price Schedule: Detailed breakdown of costs including unit prices, quantities, and total amounts
2. Technical Requirements: Detailed specifications or requirements for complex items
3. Terms and Conditions: Standard procurement terms and conditions of the organization
4. Supporting Documentation: Any additional documents such as quotes, catalogs, or specifications from suppliers
Relevant legal definitions
Requisitioner
Approver
Budget Holder
Cost Center
Purchase Value
Capital Expenditure
Operating Expenditure
Urgency Level
Preferred Supplier
Delivery Location
Budget Code
Fiscal Year
Quote
Technical Specification
Unit Price
Total Cost
Authorization Level
Department Code
Purchase Category
Item Classification
Delivery Terms
Payment Terms
Asset Category
Project Code
Purchase Order
Procurement Policy
Budget Limit
Emergency Purchase
Approver
Budget Holder
Cost Center
Purchase Value
Capital Expenditure
Operating Expenditure
Urgency Level
Preferred Supplier
Delivery Location
Budget Code
Fiscal Year
Quote
Technical Specification
Unit Price
Total Cost
Authorization Level
Department Code
Purchase Category
Item Classification
Delivery Terms
Payment Terms
Asset Category
Project Code
Purchase Order
Procurement Policy
Budget Limit
Emergency Purchase
Clauses
Budget Authorization
Item Specification
Delivery Requirements
Cost Allocation
Approval Authority
Documentation Requirements
Supplier Selection
Technical Compliance
Environmental Compliance
Safety Requirements
Quality Standards
Budget Verification
Emergency Processing
Asset Classification
Internal Control
Audit Requirements
Policy Compliance
Procurement Ethics
Conflict of Interest
Document Retention
Item Specification
Delivery Requirements
Cost Allocation
Approval Authority
Documentation Requirements
Supplier Selection
Technical Compliance
Environmental Compliance
Safety Requirements
Quality Standards
Budget Verification
Emergency Processing
Asset Classification
Internal Control
Audit Requirements
Policy Compliance
Procurement Ethics
Conflict of Interest
Document Retention
Relevant Industries
Manufacturing
Healthcare
Education
Financial Services
Technology
Retail
Construction
Professional Services
Government
Non-profit Organizations
Hospitality
Telecommunications
Engineering
Research and Development
Transportation and Logistics
Relevant Teams
Procurement
Finance
Operations
Supply Chain
Administration
Project Management
Facilities Management
Information Technology
Research and Development
Production
Warehouse
Quality Control
Internal Audit
Compliance
Relevant Roles
Procurement Officer
Purchase Manager
Department Manager
Financial Controller
Budget Administrator
Project Manager
Operations Manager
Supply Chain Manager
Chief Financial Officer
Administrative Assistant
Facilities Manager
IT Manager
Research Director
Laboratory Manager
Store Manager
Production Supervisor
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