The Purchase Requisition Form is a fundamental document in the procurement cycle under English and Welsh jurisdiction. It initiates the purchasing process by formally documenting the need for specific goods or services. This document is essential for maintaining proper financial controls, ensuring budget compliance, and creating an auditable procurement trail. It includes detailed specifications of requested items, cost estimates, delivery requirements, and necessary approvals, serving as the foundation for subsequent purchase orders and contracts.
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1. Requisitioner Information: Contact details, department, and role of the person making the request
2. Date and Reference: Date of requisition and unique reference number for tracking
3. Item Details: Detailed description of requested items including quantity, specifications, and estimated unit cost
4. Budget Information: Cost center, budget codes, and financial year allocation
5. Delivery Requirements: Delivery location, preferred delivery date, and any special handling instructions
6. Authorization: Required signatures and approval levels based on procurement value
1. Preferred Supplier Details: Used when a specific supplier is requested, including supplier name, contact details, and justification for selection
2. Technical Specifications: Detailed technical requirements for complex items or equipment
3. Risk Assessment: Safety considerations and risk evaluation for hazardous or high-value items
4. Procurement Policy Compliance: Confirmation of compliance with organizational procurement policies and procedures
5. Environmental Impact: Assessment of environmental considerations and sustainability requirements
1. Schedule 1 - Product Specifications: Detailed technical specifications, drawings, or brochures
2. Schedule 2 - Quote Comparisons: Comparison of supplier quotes if multiple quotes were obtained
3. Schedule 3 - Additional Authorizations: Supplementary approval documents required by organizational policy
4. Schedule 4 - Terms and Conditions: Standard organizational terms and conditions for procurement
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