The Purchase Order Request Form is a crucial document in Saudi Arabian business operations, used to initiate the procurement process and maintain proper financial controls. It serves as the primary tool for departments to request goods or services, ensuring proper authorization before financial commitments are made. This document is essential in both public and private sectors, requiring compliance with Saudi Arabian commercial law, VAT regulations, and Sharia principles. The form typically includes detailed specifications of requested items, budget confirmations, supplier information, and approval hierarchies. It's particularly important given Saudi Arabia's strict procurement regulations and the need for transparent financial transactions. The document helps organizations maintain audit trails, control spending, and ensure compliance with both internal policies and external regulations while facilitating efficient procurement processes.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Requesting Department Information: Details of the department initiating the purchase request, including department name, cost center, and authorized requestor
2. Request Details: Basic information including request date, required delivery date, and urgency level
3. Item Details: Detailed list of items requested, including quantity, unit price, specifications, and total cost
4. Budget Information: Budget code, available funds, and financial year allocation
5. Supplier Information: Proposed supplier details including name, commercial registration number, and VAT registration number
6. Price Summary: Subtotal, VAT amount (15%), additional charges, and total amount in SAR
7. Justification: Business justification for the purchase and explanation of supplier selection
8. Approval Requirements: Required approval levels based on purchase value and type
9. Terms and Conditions: Standard terms including payment terms, delivery requirements, and compliance with Saudi regulations
1. Technical Specifications: Detailed technical requirements for complex equipment or services, used when standard item descriptions are insufficient
2. Competitive Quotes: Section for alternative supplier quotes, required for purchases above certain thresholds
3. Special Handling Instructions: Used for items requiring specific storage, transport, or handling conditions
4. Import Requirements: For international purchases, including customs requirements and import documentation
5. Health and Safety Compliance: Required for purchases involving hazardous materials or equipment
6. Previous Purchase History: Reference to previous similar purchases, used for recurring items or replacement purchases
1. Schedule A - Detailed Item Specifications: Comprehensive technical specifications and requirements for requested items
2. Schedule B - Price Breakdown: Detailed cost breakdown including unit prices, quantities, and any volume discounts
3. Schedule C - Delivery Schedule: Detailed delivery timelines and milestones if phased delivery is required
4. Appendix 1 - Required Certifications: List of required quality certificates, compliance documents, or standards certifications
5. Appendix 2 - Supporting Documents: Additional documentation such as drawings, designs, or reference materials
Find the exact document you need
Purchase Request Form
A standardized form used in Saudi Arabian organizations to initiate and document purchase requests for goods or services, ensuring compliance with local commercial laws and internal controls.
Download
Purchase Requisition Form
A formal document used to initiate procurement processes under Saudi Arabian law, detailing purchase requests and required approvals in compliance with GTPL regulations.
Download
Purchase Order Request Form
A standardized procurement initiation document under Saudi Arabian law used to request and authorize purchases, ensuring compliance with local regulations and internal control requirements.
Download
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)