The Purchase Order Request Form is a crucial document in Singapore's business environment, serving as the first step in the procurement process. It is used when departments or individuals need to request the purchase of goods or services, requiring formal documentation and approval before a purchase order can be issued. The form ensures compliance with Singapore's procurement regulations and internal controls, while also creating an audit trail for financial reporting. The document typically requires various levels of approval based on the purchase value and type, and must align with both organizational policies and Singapore's commercial law framework.
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1. Requestor Information: Details of the person/department making the purchase request including name, position, department, and contact details
2. Supplier Information: Details of the proposed vendor/supplier including company name, registration number, address, and contact person
3. Item Details: Specific description, quantity, unit price, and specifications of requested items
4. Total Cost Breakdown: Detailed breakdown of costs including unit prices, subtotal, GST, shipping costs, and total amount
5. Delivery Requirements: Delivery timeline, location specifications, and any special handling instructions
1. Budget Code: Internal accounting codes and cost center information, used when required by organization
2. Alternative Suppliers: List of alternative vendors with comparative pricing, used when organization requires multiple vendor options
3. Technical Specifications: Detailed technical requirements and specifications for complex purchases
4. Quality Requirements: Specific quality standards, certifications, or compliance requirements needed for the purchase
1. Schedule A - Price Quotations: Attached supplier quotations or price lists referenced in the purchase order request
2. Schedule B - Technical Drawings: Technical specifications, drawings, or diagrams for custom or technical items
3. Schedule C - Terms and Conditions: Standard organizational procurement terms and conditions applicable to the purchase
4. Schedule D - Approval Matrix: Required approval hierarchy and authorization levels based on purchase value
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Purchase Order Request Form
A standardized form used in Singapore for initiating purchase requests within an organization, complying with local commercial laws and GST requirements.
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