The Purchase Order Request Form is a critical business document used in Australian organizations to initiate the procurement process. It serves as the first step in the purchasing workflow, requiring proper documentation and approvals before a formal purchase order can be issued to a supplier. This document is designed to capture all necessary information required by Australian business and tax regulations, including GST considerations, while ensuring compliance with internal procurement policies and authorization levels. The form is particularly important for maintaining audit trails, budget control, and proper financial governance. It typically precedes the creation of an actual purchase order and is used across all types of purchases, from office supplies to major capital expenditure, with varying levels of detail and approval requirements based on the purchase value and type.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Requestor Information: Details of the person making the request including name, department, contact information, and employee ID
2. Request Details: Basic information about the request including date, urgency level, and requested delivery date
3. Supplier Information: Details of the proposed supplier including business name, ABN, contact person, and contact details
4. Item Details: Detailed list of items/services requested including quantity, unit price, description, and product/service codes
5. Cost Summary: Total cost calculation including subtotal, GST, shipping costs, and grand total
6. Budget Information: Budget code, cost center, or project code to which the purchase will be charged
7. Approval Information: Required approval levels, signature fields, and delegation authority references
8. Terms and Conditions: Standard terms including payment terms, delivery requirements, and other basic conditions
1. Quote Comparison: Section for comparing multiple supplier quotes, required when purchase value exceeds certain thresholds
2. Technical Specifications: Detailed technical requirements, used when ordering specialized equipment or services
3. Risk Assessment: Risk evaluation section, required for high-value or high-risk purchases
4. Environmental Impact: Assessment of environmental considerations, used when organization has green procurement policies
5. Asset Registration: Additional fields for asset registration, required when purchasing capital items
6. Foreign Currency Details: Currency conversion and international payment details, used for overseas suppliers
1. Schedule A - Detailed Specifications: Comprehensive technical specifications or scope of work for complex items or services
2. Schedule B - Price Schedule: Detailed breakdown of pricing including unit prices, volume discounts, and additional charges
3. Schedule C - Supplier Quotation: Attached supplier quote or proposal referenced in the purchase order request
4. Appendix 1 - Required Documentation: List of supporting documents such as certifications, compliance documents, or technical drawings
5. Appendix 2 - Delivery Instructions: Specific delivery requirements, locations, and handling instructions
Find the exact document you need
Purchase Requisition Form
An internal document used in Australian organizations to request and authorize purchases, ensuring proper documentation and approval of procurement requests.
Download
Purchase Order Request Form
An Australian-compliant internal document used to formally request and authorize the purchase of goods or services, incorporating necessary business and GST requirements.
Download
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)