The Farewell Letter to Employee is an essential document in Saudi Arabian business practice that formally marks the conclusion of an employment relationship. It serves as both a professional courtesy and a legal requirement under Saudi Labor Law, particularly Article 64 which mandates the provision of service certificates. This document should be prepared when an employee's service is ending due to resignation, retirement, or other forms of termination. The letter typically includes acknowledgment of service, final settlement details, and handover requirements, while maintaining a tone that aligns with Saudi business culture. A well-crafted Farewell Letter to Employee helps ensure compliance with local labor laws, provides necessary documentation for both parties, and facilitates a smooth transition while maintaining professional relationships.
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1. Letter Date and Reference Number: Official date of the letter and any internal reference number
2. Employee Details: Full name, employee ID, and position of the departing employee
3. Acknowledgment of Service: Statement acknowledging the employee's period of service and last working day
4. Expression of Gratitude: Formal thank you message highlighting the employee's contributions to the organization
5. Final Settlement Information: Brief mention of the process for final settlements and end-of-service benefits
6. Contact Information Handover: Instructions or acknowledgment regarding the handover of work-related items and information
7. Future Contact Details: Company's contact information for future reference letters or employment verification
8. Closing and Signature: Professional closing statement and signature of authorized company representative
1. Reason for Departure: Include when there's a need to formally document the reason (resignation, retirement, etc.)
2. Specific Achievements: Add when highlighting particular projects or accomplishments is appropriate
3. Non-Compete Reminder: Include if the employee was subject to non-compete or confidentiality agreements
4. Rehire Eligibility: Add when company policy requires stating future employment eligibility
5. Reference Offer: Include when the company is willing to provide future employment references
6. Farewell Event Details: Add when organizing a formal farewell gathering or ceremony
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, end of service benefits, and other dues
2. Handover Checklist: List of company properties, documents, and access credentials to be returned
3. Service Certificate: Official certificate of employment as required by Saudi Labor Law Article 64
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Information Technology
Manufacturing
Retail
Healthcare
Education
Construction
Oil and Gas
Telecommunications
Professional Services
Hospitality
Government and Public Sector
Transportation and Logistics
Real Estate
Media and Entertainment
Relevant Teams
Human Resources
Legal
Administration
Compliance
Employee Relations
Corporate Secretariat
Personnel Administration
Relevant Roles
HR Manager
HR Director
HR Specialist
Legal Counsel
Company Secretary
Department Manager
General Manager
Chief Executive Officer
HR Operations Manager
Personnel Manager
Administrative Manager
Compliance Officer
HR Business Partner
Employee Relations Manager
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