Appointment Letter For Driver Job Template for Saudi Arabia

An appointment letter for a driver position is a formal document that establishes the employment relationship between you as an employer and your prospective driver employee in Saudi Arabia. This letter serves as both a job offer and the foundation of the employment contract, outlining the specific terms, conditions, and expectations for the driving role while ensuring compliance with Saudi Labor Law and traffic regulations.

When do you need this document?

You need an appointment letter when hiring professional drivers for various business operations in Saudi Arabia. This includes recruiting drivers for corporate fleets, delivery services, logistics companies, private transportation services, or executive driver positions. The letter is essential when onboarding both Saudi nationals and expatriate drivers, as it establishes the legal employment framework required by the Ministry of Human Resources and Social Development. You'll also need this document when expanding your transportation department, replacing existing drivers, or establishing new driving positions within your organization.

Key legal considerations

Your appointment letter must comply with Saudi Labor Law requirements, including clear specification of the probation period, which cannot exceed 90 days for most positions. The document should detail working hours, overtime provisions, and rest periods in accordance with Saudi labor regulations, typically limiting regular working hours to 8 hours per day or 48 hours per week. You must include specific compensation details, covering basic salary, transportation allowances, and any performance-related benefits. The letter should address professional driving requirements, including valid Saudi driving license obligations, vehicle handling responsibilities, and adherence to traffic safety regulations. Additionally, you must specify GOSI (General Organization for Social Insurance) coverage and workplace safety requirements specific to transportation roles.

Legal requirements in Saudi Arabia

Under Saudi Labor Law (Royal Decree No. M/51), your appointment letter must be written in Arabic or include an Arabic translation, particularly for key employment terms. The document must specify the employment relationship type, whether fixed-term or indefinite, and comply with Saudi Traffic Law requirements for professional drivers. You're required to ensure the driver holds a valid Saudi driving license appropriate for the vehicle type they'll operate. The letter must address Social Insurance Law obligations, including mandatory GOSI contributions and coverage for workplace injuries. For expatriate drivers, you must reference Saudi Residency Regulations (Iqama) compliance and work permit requirements. The document should also incorporate Occupational Safety and Health Regulations specific to the transportation sector, including safety training requirements and accident reporting procedures mandated by Saudi authorities.