Temporary To Permanent Employment Request Letter Template for the Philippines

When you're working as a temporary employee in the Philippines and seeking permanent status, a Temporary to Permanent Employment Request Letter is your formal pathway to securing regular employment. This document serves as your official request to your employer for conversion from temporary, contractual, or probationary status to permanent employment under Philippine labor law.

When do you need this document?

You'll need this letter when you've completed your probationary period successfully, typically after six months of employment as outlined in the Labor Code. It's also essential when you've been working under a series of fixed-term contracts and believe you should be considered a regular employee under Article 295. The document becomes crucial if you've been performing tasks that are necessary and desirable to the business for more than six months, or when your employer has indicated potential for permanent employment. You should also use this letter when you've received positive performance evaluations and want to formalize your employment status before your current contract expires.

Key legal considerations

Your request letter must align with Article 295 of the Labor Code, which defines regular employment and the conditions for regularization. Under Philippine law, you become a regular employee if you've been engaged to perform activities that are usually necessary or desirable in the employer's business for more than six months. The letter should reference your compliance with probationary standards if applicable, and highlight how your role contributes to the company's core business functions. Include specific performance metrics, achievements, and feedback from supervisors to strengthen your case. Be aware that employers cannot indefinitely keep employees on temporary contracts for the same role, as this may violate security of tenure provisions under the Constitution.

Legal requirements in Philippines

Under DOLE Department Order No. 174-17, your request must be submitted in writing and should clearly establish your eligibility for regular employment status. The letter must include your employment start date, current job description, and evidence of satisfactory performance during your temporary period. Philippine law requires that the request be reasonable and based on legitimate grounds such as completion of probationary requirements or demonstration of job permanence. Your employer must respond to your request within a reasonable timeframe, and unjustified denial may constitute unfair labor practice. The document should also reference Republic Act No. 6715, which strengthens workers' security of tenure rights. Ensure your request is submitted before any contract expiration to avoid gaps in employment that could affect your regularization claim.