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Request For Proposal Services

Request For Proposal Services Template for Philippines

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Key Requirements PROMPT example:

Request For Proposal Services

"I need a Request for Proposal Services document for procuring IT infrastructure maintenance services for a government agency in Manila, complying with RA 9184, with proposal submissions due by March 2025 and requiring specific cybersecurity certifications from bidders."

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Document background
The Request For Proposal Services document is a crucial procurement tool used in the Philippines when organizations seek to obtain complex services through a competitive bidding process. It is designed to comply with Republic Act 9184 and its Implementing Rules and Regulations, particularly relevant for public sector procurement but also adaptable for private sector use. This document type is essential when detailed technical proposals are required, allowing for a comprehensive evaluation of potential service providers based on both technical capability and cost considerations. The RFP Services format is specifically structured to ensure transparency, fairness, and value for money in procurement processes, while incorporating specific Philippine legal and regulatory requirements. It is commonly used for projects requiring specialized expertise, technology solutions, consulting services, or complex operational services where the evaluation of multiple factors beyond price is necessary.
Suggested Sections

1. Introduction: Overview of the RFP, its purpose, and the issuing organization

2. Instructions to Bidders: Detailed guidelines on proposal preparation, submission requirements, and bidding process

3. Scope of Services: Comprehensive description of the required services, deliverables, and performance expectations

4. Eligibility Requirements: Mandatory qualifications and prerequisites for bidders as per RA 9184

5. Proposal Requirements: Specific requirements for technical and financial proposals, including format and content

6. Evaluation Criteria: Detailed breakdown of evaluation methodology and scoring system

7. Terms and Conditions: General and specific conditions governing the RFP process and subsequent contract

8. Submission Guidelines: Specific instructions for proposal submission, including deadlines, format, and contact information

9. Contract Terms: Key terms and conditions that will be included in the final contract

10. Timeline: Schedule of the RFP process, including key dates and milestones

Optional Sections

1. Pre-bid Conference Details: Information about pre-bid meetings and site visits, if applicable

2. Performance Security Requirements: Details of required bonds or security deposits, if applicable

3. Local Content Requirements: Specifications for required local content or participation, if applicable

4. Green Procurement Guidelines: Environmental and sustainability requirements, if applicable

5. Conflict Resolution Procedures: Specific procedures for handling disputes during the RFP process

6. Joint Venture Guidelines: Requirements and procedures for joint venture submissions

7. Alternative Proposals: Guidelines for submitting alternative or variant proposals, if allowed

8. Insurance Requirements: Specific insurance coverage requirements for the project

Suggested Schedules

1. Technical Specifications: Detailed technical requirements and specifications for the services

2. Pricing Schedule: Template for submission of financial proposals and cost breakdowns

3. Evaluation Forms: Standard forms used for proposal evaluation

4. Required Certifications: Templates for required certifications and declarations

5. Proposal Forms: Standard forms to be completed by bidders

6. Draft Contract: Template of the contract to be executed with the successful bidder

7. Qualification Forms: Templates for submitting qualification information

8. Performance Standards: Detailed performance metrics and service level agreements

9. Compliance Checklist: Checklist of all required submissions and compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Approved Budget for the Contract (ABC)
Bids and Awards Committee (BAC)
Bidder
Bid Security
Confidential Information
Contract
Deadline for Submission
Eligibility Requirements
Force Majeure
Government Procurement Policy Board (GPPB)
Implementing Rules and Regulations (IRR)
Intellectual Property Rights
Joint Venture
Notice of Award
Performance Security
Post-Qualification
Pre-Bid Conference
Procuring Entity
Proposal
Request for Proposal
Responsive Bid
Services
Statement of Compliance
Technical Specifications
Technical Working Group
Terms of Reference
Timeline
Winning Bidder
Work Plan
Deliverables
Evaluation Criteria
Financial Proposal
Technical Proposal
Conflict of Interest
Corrupt Practice
Fraudulent Practice
Collusive Practice
Coercive Practice
Obstructive Practice
Site Visit
Clarification
Bid Bulletin
Amendment
Contract Price
Service Level Agreement
Project Implementation Schedule
Quality Standards
Acceptance Criteria
Warranty Period
Liquidated Damages
Authorized Representative
Bid Validity Period
Clauses
Instructions to Bidders
Eligibility Requirements
Scope of Services
Technical Requirements
Financial Requirements
Evaluation Criteria
Submission Requirements
Bid Security
Performance Security
Confidentiality
Intellectual Property Rights
Data Protection
Compliance with Laws
Anti-Corruption
Conflict of Interest
Force Majeure
Termination
Dispute Resolution
Governing Law
Liability and Indemnification
Insurance Requirements
Service Level Requirements
Quality Standards
Reporting Requirements
Payment Terms
Warranty
Amendment Procedures
Assignment and Subcontracting
Local Content Requirements
Environmental Compliance
Health and Safety
Staff Qualifications
Documentation Requirements
Communication Protocols
Acceptance Criteria
Timeline Requirements
Post-Award Procedures
Contract Negotiation
Bid Validity
Joint Venture Provisions
Relevant Industries

Government and Public Sector

Information Technology

Construction and Infrastructure

Professional Services

Healthcare

Education

Manufacturing

Telecommunications

Financial Services

Energy and Utilities

Transportation and Logistics

Business Process Outsourcing

Environmental Services

Defense and Security

Research and Development

Relevant Teams

Procurement

Legal

Finance

Operations

Project Management

Risk and Compliance

Supply Chain

Technical Services

Commercial

Quality Assurance

Business Development

Strategy

Relevant Roles

Procurement Manager

Contract Administrator

Project Manager

Legal Counsel

Compliance Officer

Technical Specialist

Finance Manager

Operations Director

Business Development Manager

Risk Manager

Quality Assurance Manager

Supply Chain Manager

Chief Financial Officer

Procurement Specialist

Bid Manager

Commercial Director

Industries
Republic Act No. 9184: Government Procurement Reform Act - The primary law governing procurement in the Philippines, establishing rules and procedures for government procurement activities including RFPs
Revised IRR of RA 9184: Implementing Rules and Regulations of the Government Procurement Reform Act - Provides detailed guidelines for procurement procedures, including the preparation and conduct of RFPs
Republic Act No. 10667: Philippine Competition Act - Ensures fair market competition and prohibits anti-competitive agreements in procurement processes
Republic Act No. 3019: Anti-Graft and Corrupt Practices Act - Prevents corruption in public procurement and establishes ethical standards for procurement processes
Civil Code of the Philippines: Governs general contract principles, obligations, and contractual relationships between parties
Executive Order No. 662-A: Enhancing transparency in government procurement processes and establishing additional procurement guidelines
Republic Act No. 6713: Code of Conduct and Ethical Standards for Public Officials and Employees - Sets ethical standards for government procurement activities
Government Procurement Policy Board (GPPB) Guidelines: Various resolutions and guidelines issued by GPPB for specific procurement scenarios and procedures
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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