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Proposal For Quotation

Proposal For Quotation Template for Philippines

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Key Requirements PROMPT example:

Proposal For Quotation

"I need a Proposal for Quotation for supplying IT hardware and installation services to a government agency in Manila, including 200 desktop computers and associated networking equipment, with delivery planned for March 2025."

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Document background
The Proposal for Quotation is a fundamental business document used in Philippine commercial transactions when a supplier or service provider wishes to formally present their pricing and terms to potential clients. It serves as the initial step in business negotiations and must comply with various Philippine laws, including the Civil Code, Consumer Act, and Price Act. This document type is essential for transparent business practices and typically includes comprehensive details about products or services, pricing structures, delivery terms, and conditions of sale. The format and content should align with local business customs while ensuring all legal requirements for commercial proposals are met, particularly regarding pricing transparency and fair trade practices as mandated by Philippine legislation.
Suggested Sections

1. Company Information: Introduction to the proposing company, including business registration details, contact information, and brief company background

2. Client Details: Complete information about the client, including name, address, contact person, and reference numbers if applicable

3. Quotation Summary: Brief overview of the products/services being quoted, total cost, and validity period

4. Scope of Supply/Services: Detailed description of the products/services being offered, including specifications and quantities

5. Pricing Details: Itemized pricing information, including unit prices, quantities, and total costs

6. Payment Terms: Clear statement of payment conditions, including payment schedule and accepted payment methods

7. Delivery Terms: Delivery timeframe, shipping terms, and any relevant Incoterms if applicable

8. Validity Period: Clear statement of how long the quotation remains valid

9. Terms and Conditions: Standard terms governing the quotation, including warranty, liability, and acceptance conditions

Optional Sections

1. Value-Added Services: Additional services or benefits offered beyond the basic scope, used when providing premium or comprehensive service packages

2. Installation Services: Details of installation or setup services if applicable, included when products require professional installation

3. Training Proposal: Description of training services offered, included when products/services require user training

4. Quality Assurance: Details of quality control measures and certifications, included for technical or regulated products

5. After-Sales Support: Description of post-sale services and support, included for complex products or long-term engagements

6. References: List of relevant previous projects or clients, included when building credibility is important

Suggested Schedules

1. Detailed Technical Specifications: Comprehensive technical details, drawings, or specifications of products/services

2. Detailed Price Breakdown: Itemized cost structure including unit prices, quantities, discounts, and taxes

3. Company Profile: Detailed information about the company, including track record and certifications

4. Product Brochures: Technical brochures or catalogs of products being quoted

5. Compliance Certificates: Relevant certification documents, test reports, or compliance declarations

6. Service Level Agreement: Detailed service performance metrics and commitments, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Quotation
Validity Period
Goods
Services
Specifications
Delivery Terms
Payment Terms
VAT
Force Majeure
Purchase Order
Acceptance
Business Day
Client
Supplier
Scope of Work
Materials
Equipment
Installation
Warranty Period
Quality Standards
Terms and Conditions
Unit Price
Total Price
Delivery Schedule
Implementation Schedule
Intellectual Property Rights
Confidential Information
Performance Standards
Service Level Requirements
Work Product
Completion Date
Acceptance Criteria
Change Order
Effective Date
Insurance Coverage
Compliance Requirements
Relevant Industries

Manufacturing

Construction

Information Technology

Professional Services

Retail

Wholesale Trade

Healthcare

Engineering

Telecommunications

Transportation and Logistics

Energy and Utilities

Agriculture

Mining and Resources

Education and Training

Financial Services

Relevant Teams

Sales

Business Development

Procurement

Commercial

Operations

Finance

Legal

Technical Support

Product Management

Supply Chain

Customer Service

Pricing

Contracts Administration

Relevant Roles

Sales Manager

Business Development Executive

Procurement Manager

Contract Administrator

Commercial Manager

Account Executive

Project Manager

Operations Manager

Finance Manager

Estimator

Technical Specialist

Business Analyst

Pricing Analyst

Product Manager

Supply Chain Manager

Industries
Civil Code of the Philippines (Republic Act No. 386): Provides the fundamental principles of contracts, obligations, and commercial transactions in the Philippines. Particularly relevant for formation of contracts and validity of offers.
Consumer Act of the Philippines (Republic Act No. 7394): Ensures protection of consumers and establishes standards for price quotations, quality of goods/services, and mandatory disclosures in commercial documents.
Price Act (Republic Act No. 7581): Governs pricing mechanisms and requires transparency in price quotations, particularly important for commercial proposals and prevention of price manipulation.
National Internal Revenue Code: Outlines tax obligations and requirements for commercial transactions, including VAT and other applicable taxes that need to be clearly stated in quotations.
Electronic Commerce Act (Republic Act No. 8792): Regulates electronic transactions and documents, relevant if the proposal for quotation is submitted or processed electronically.
Philippine Competition Act (Republic Act No. 10667): Ensures fair competition and prevents anti-competitive practices in pricing and business proposals.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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