Request For Proposal Asset Management Template for Philippines

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Key Requirements PROMPT example:

Request For Proposal Asset Management

"I need a Request for Proposal Asset Management document for our government agency's infrastructure assets in Manila, focusing on maintenance and optimization of public transportation facilities, with proposal submissions due by March 2025 and compliance with RA 9184 requirements."

Document background
This Request For Proposal Asset Management template is designed for organizations in the Philippines seeking to procure professional asset management services through a structured and compliant procurement process. The document is particularly relevant when an organization needs to outsource the management of significant assets, whether physical, financial, or infrastructure-related, and requires a formal competitive bidding process. It incorporates requirements from the Philippine Government Procurement Reform Act (RA 9184), relevant BSP circulars, and international best practices in asset management. The RFP template is adaptable for both public and private sector use, including detailed evaluation criteria, technical specifications, and financial requirements. It's structured to ensure transparency, fair competition, and comprehensive assessment of potential service providers while maintaining compliance with Philippine regulatory requirements.
Suggested Sections

1. Introduction: Overview of the requesting organization and the purpose of the RFP

2. Background: Detailed context of the asset management requirements and current situation

3. Definitions: Key terms and definitions used throughout the RFP document

4. Scope of Services: Detailed description of the asset management services required

5. Eligibility Requirements: Minimum qualifications and requirements for bidders

6. Submission Guidelines: Instructions for proposal submission, including format, deadline, and contact information

7. Technical Requirements: Specific technical capabilities and methodologies required for asset management

8. Financial Requirements: Financial proposal requirements and budget considerations

9. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated and scored

10. Timeline and Milestones: Key dates and deadlines for the RFP process and project implementation

11. Terms and Conditions: Legal and contractual requirements, including compliance with Philippine laws

Optional Sections

1. Pre-bid Conference Details: Include when a pre-bid conference will be held to address questions and clarifications

2. Site Visit Information: Include when physical asset inspection is necessary before proposal submission

3. Environmental Requirements: Include when the asset management involves significant environmental considerations

4. Technology Requirements: Include when specific software or technology solutions are required

5. Joint Venture Guidelines: Include when joint ventures or consortiums are allowed to participate

6. Local Content Requirements: Include when there are specific requirements for local participation or content

7. Alternative Proposals: Include when alternative solutions or approaches are acceptable

Suggested Schedules

1. Schedule A - Asset Inventory: Detailed list and description of assets to be managed

2. Schedule B - Technical Response Templates: Standardized forms for technical proposal submission

3. Schedule C - Financial Response Templates: Standardized forms for financial proposal submission

4. Schedule D - Evaluation Matrix: Detailed scoring criteria and weightings

5. Schedule E - Draft Contract: Proposed terms and conditions of the asset management agreement

6. Schedule F - Required Forms and Certifications: Standard forms, declarations, and certificates required for submission

7. Appendix 1 - Historical Asset Performance: Historical data and performance metrics of the assets

8. Appendix 2 - Compliance Requirements: Detailed regulatory and compliance requirements

9. Appendix 3 - Service Level Requirements: Specific performance standards and service levels expected

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Government and Public Sector

Financial Services

Real Estate

Infrastructure

Energy and Utilities

Manufacturing

Transportation

Healthcare

Education

Telecommunications

Mining and Natural Resources

Hospitality

Retail

Relevant Teams

Procurement

Asset Management

Operations

Finance

Legal

Compliance

Risk Management

Technical Services

Project Management

Facilities Management

Investment

Property Management

Contract Administration

Sustainability

Relevant Roles

Procurement Manager

Asset Manager

Facility Manager

Chief Financial Officer

Operations Director

Technical Services Manager

Compliance Officer

Risk Manager

Legal Counsel

Project Manager

Investment Manager

Portfolio Manager

Property Manager

Infrastructure Manager

Sustainability Officer

Contract Administrator

Evaluation Committee Member

Bid Manager

Due Diligence Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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