Request For Proposal Asset Management Template for Hong Kong

When your organization needs to select professional asset management services in Hong Kong, a Request For Proposal (RFP) for Asset Management provides the legal framework to solicit, evaluate, and compare proposals from qualified investment firms. This formal document ensures compliance with Securities and Futures Commission regulations while establishing clear criteria for asset manager selection under Hong Kong law.

When do you need this document?

You need an Asset Management RFP when appointing new fund managers for institutional portfolios, reviewing existing investment mandates, or establishing new investment programs. Pension funds, insurance companies, sovereign wealth entities, and high-net-worth family offices use this document to ensure competitive bidding processes. The RFP becomes essential when managing assets exceeding HK$10 million, where SFC licensing requirements apply, or when transitioning from existing asset managers due to performance concerns or strategic changes.

Key legal considerations

Your RFP must specify minimum SFC licensing requirements, ensuring only properly licensed asset managers can participate in the selection process. Include detailed sections covering investment objectives, risk management frameworks, operational due diligence requirements, and fee structures to ensure comparable proposals. Address anti-money laundering compliance expectations under the AML Ordinance, data privacy protections under the Personal Data Privacy Ordinance, and custodial arrangements with authorized institutions. Specify evaluation criteria, proposal deadlines, and confidentiality requirements to protect sensitive information during the selection process.

Legal requirements in Hong Kong

Under the Securities and Futures Ordinance, asset managers must hold appropriate licenses for regulated activities, particularly Type 9 (asset management) licenses from the SFC. Your RFP should require proof of current licensing, compliance with the Fund Manager Code of Conduct, and evidence of adequate professional indemnity insurance. Include requirements for regular regulatory reporting, client money handling procedures, and adherence to SFC guidelines on internal controls. Specify expectations for ongoing compliance monitoring, risk management systems, and operational resilience measures. Ensure the RFP addresses competition law considerations under the Competition Ordinance, particularly regarding fee arrangements and market conduct expectations.