Request For Proposal Procurement Method Template for Philippines

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Key Requirements PROMPT example:

Request For Proposal Procurement Method

"I need a Request for Proposal Procurement Method document for sourcing medical equipment for a new government hospital in Manila, with delivery required by March 2025, including specific requirements for FDA certification and local maintenance support."

Document background
The Request For Proposal Procurement Method is a critical document in Philippine government procurement, mandated by Republic Act 9184 (Government Procurement Reform Act) and its implementing rules. It is utilized when government entities need to procure complex goods, services, or infrastructure projects where technical expertise and innovative solutions are required. The RFP process allows for a more detailed evaluation of proposals beyond just price consideration, taking into account technical capability, experience, and methodology. This procurement method is particularly suitable for projects where quality and technical expertise are as important as cost considerations. The document must include comprehensive technical specifications, evaluation criteria, delivery requirements, and terms and conditions that comply with Philippine procurement laws while ensuring fair competition and transparency in the procurement process.
Suggested Sections

1. Introduction: Overview of the procuring entity and the purpose of the RFP

2. Instructions to Bidders: Detailed guidelines on bid preparation, submission requirements, and evaluation process

3. Bid Data Sheet: Project-specific information and requirements, including deadlines, submission details, and evaluation criteria

4. General Conditions: Standard terms and conditions applicable to all bidders as per RA 9184

5. Special Conditions: Project-specific terms and conditions that modify or supplement the General Conditions

6. Schedule of Requirements: Timeline, deliverables, and key performance indicators

7. Technical Specifications: Detailed description of goods/services required, including minimum technical standards

8. Bidding Forms: Standard forms required for bid submission

9. Eligibility Requirements: List of documentary requirements and qualifications for bidders

10. Bid Evaluation Methodology: Detailed explanation of how proposals will be evaluated and scored

Optional Sections

1. Pre-qualification Requirements: Used when specific pre-qualification process is required for complex or high-value projects

2. Site Visit Requirements: Include when physical inspection of project site is necessary

3. Foreign Bidder Requirements: Include when international bidding is allowed

4. Joint Venture Guidelines: Include when joint ventures are permitted to bid

5. Alternative Bids Section: Include when alternative technical proposals are acceptable

6. Sustainability Requirements: Include for projects with specific environmental or social impact considerations

7. Local Content Requirements: Include when minimum local content or domestic preference is applicable

8. Warranty Requirements: Include for goods procurement requiring specific warranty terms

Suggested Schedules

1. Schedule A - Detailed Scope of Work: Comprehensive description of required goods/services and technical requirements

2. Schedule B - Price Schedule: Templates for detailed price breakdown and financial proposal

3. Schedule C - Key Personnel Requirements: Required qualifications and experience of key staff

4. Schedule D - Performance Security Forms: Templates for various forms of performance security

5. Schedule E - Contract Forms: Draft contract and related forms

6. Appendix 1 - Technical Drawings/Plans: Detailed technical drawings or plans if applicable

7. Appendix 2 - Site Information: Relevant site data, surveys, or reports

8. Appendix 3 - Historical Data: Relevant historical information or past performance data

9. Appendix 4 - Compliance Checklist: Checklist for bidders to ensure complete submission

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Government and Public Sector

Infrastructure and Construction

Information Technology

Healthcare

Education

Transportation

Energy

Defense and Security

Environmental Services

Professional Services

Manufacturing

Telecommunications

Agriculture

Relevant Teams

Procurement

Legal

Finance

Project Management Office

Operations

Technical Services

Compliance

Supply Chain

Government Relations

Risk Management

Quality Assurance

Relevant Roles

Procurement Manager

Project Manager

Contracts Administrator

Legal Counsel

Compliance Officer

Technical Specification Writer

Bid Evaluation Specialist

Finance Manager

Operations Director

Government Relations Officer

Supply Chain Manager

Chief Financial Officer

Technical Director

Quality Assurance Manager

Risk Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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