Erp System Proposal Template for Philippines

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Key Requirements PROMPT example:

Erp System Proposal

"I need an ERP System Proposal for a medium-sized manufacturing company in Manila, focusing on inventory management and supply chain modules, with implementation planned for March 2025. The proposal should emphasize cloud-based solutions and include local regulatory compliance requirements."

Document background
The ERP System Proposal is a critical document used when organizations seek to implement or upgrade their enterprise resource planning systems in the Philippines. This comprehensive proposal outlines the technical solution, implementation approach, and commercial terms while ensuring compliance with Philippine regulations including the Electronic Commerce Act, Data Privacy Act, and Consumer Protection laws. The document typically follows after initial requirements gathering and serves as the foundation for contract negotiations. It includes detailed technical specifications, implementation methodologies, pricing structures, and service level agreements. The ERP System Proposal is particularly important in the Philippine context as it must address local business practices, regulatory requirements, and technical infrastructure considerations while providing a clear roadmap for system implementation.
Suggested Sections

1. Parties: Identification of the ERP solution provider and the prospective client organization

2. Background: Context of the proposal, including client's current situation and business needs

3. Definitions: Definitions of technical terms, abbreviations, and key concepts used throughout the proposal

4. Executive Summary: High-level overview of the proposed solution, benefits, and commercial terms

5. Company Profile: Overview of the solution provider's experience, capabilities, and relevant credentials

6. Proposed Solution: Detailed description of the ERP system, including modules, features, and technical architecture

7. Implementation Methodology: Approach to project execution, including phases, timelines, and deliverables

8. Project Timeline: Detailed project schedule with key milestones and dependencies

9. Commercial Terms: Pricing structure, payment terms, and licensing model

10. Service Level Agreements: Performance metrics, support services, and maintenance commitments

11. Data Security and Privacy: Security measures and compliance with Philippine data protection regulations

12. Terms and Conditions: Legal terms governing the proposal and subsequent agreement

Optional Sections

1. Change Management Plan: Detailed approach to managing organizational change, recommended for large-scale implementations

2. Training Program: Comprehensive training approach and curriculum, recommended when client requires extensive training support

3. Hardware Requirements: Detailed hardware specifications, included when hardware procurement is part of the scope

4. Cloud Infrastructure: Cloud hosting specifications and costs, included for cloud-based implementations

5. Business Process Reengineering: Proposed process improvements, included when significant process changes are anticipated

6. Risk Management Plan: Detailed risk assessment and mitigation strategies, recommended for complex implementations

7. Success Stories: Relevant case studies and references, included when client requests proof of experience

8. ROI Analysis: Detailed return on investment calculations, included when economic justification is required

Suggested Schedules

1. Schedule A - Technical Specifications: Detailed technical specifications of the proposed ERP system

2. Schedule B - Pricing Details: Detailed breakdown of costs, including licensing, implementation, and maintenance

3. Schedule C - Implementation Plan: Detailed project plan with resource allocation and dependencies

4. Schedule D - Service Level Agreement Details: Comprehensive SLA terms, response times, and performance metrics

5. Schedule E - Data Migration Plan: Detailed approach for data migration from existing systems

6. Appendix 1 - System Architecture Diagrams: Technical diagrams showing system architecture and integrations

7. Appendix 2 - Sample Reports: Examples of standard and custom reports available in the system

8. Appendix 3 - Company Credentials: Certificates, awards, and other relevant company credentials

9. Appendix 4 - Team Profiles: Profiles of key team members proposed for the implementation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Retail

Healthcare

Financial Services

Education

Logistics and Supply Chain

Professional Services

Construction

Real Estate

Hospitality

Government and Public Sector

Agriculture

Mining

Telecommunications

Relevant Teams

Information Technology

Finance

Operations

Legal

Procurement

Risk Management

Digital Transformation

Supply Chain

Human Resources

Executive Leadership

Project Management Office

Business Analysis

Quality Assurance

Infrastructure and Security

Change Management

Relevant Roles

Chief Information Officer

IT Director

Chief Technology Officer

Chief Financial Officer

Operations Director

Project Manager

Business Analyst

Systems Architect

Procurement Manager

Legal Counsel

Risk Manager

Chief Digital Officer

Enterprise Architect

Head of Digital Transformation

IT Infrastructure Manager

Finance Director

Operations Manager

Supply Chain Manager

Chief Executive Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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