The Request For Proposal Services document is a critical tool in South African business and public sector procurement, designed to facilitate transparent and compliant vendor selection processes. It is typically used when organizations need to procure complex services requiring detailed technical and commercial proposals from potential service providers. The document must align with South African procurement legislation, including the Public Finance Management Act, Preferential Procurement Policy Framework Act, and B-BBEE requirements. This template ensures that organizations can effectively communicate their requirements, evaluation criteria, and terms while maintaining compliance with local regulations. It is particularly valuable for large-scale service procurement where multiple factors beyond price need to be considered in vendor selection.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Introduction: Overview of the organization issuing the RFP and the purpose of the procurement
2. Background: Detailed context of the project or service requirement, including current situation and objectives
3. Scope of Work: Detailed description of the required services, deliverables, and expectations
4. Submission Requirements: Instructions for proposal submission, including format, deadline, and contact details
5. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated, including technical and commercial criteria, and B-BBEE requirements
6. Mandatory Requirements: List of essential criteria that must be met for proposals to be considered
7. Technical Requirements: Specific technical specifications or requirements for the services
8. Commercial Requirements: Pricing structure, payment terms, and financial submission requirements
9. Terms and Conditions: Standard terms governing the RFP process and subsequent contract
10. Timeline: Key dates including submission deadline, evaluation period, and project implementation schedule
1. Site Visit Requirements: Details of mandatory or optional site visits, used when physical inspection of facilities is relevant
2. Pre-Bid Meeting: Information about pre-bid meetings or briefing sessions, included when complex requirements need explanation
3. Joint Venture Requirements: Specific requirements for joint ventures or consortiums, used when applicable
4. Alternative Proposals: Guidelines for submitting alternative solutions, included when innovation is encouraged
5. Environmental Requirements: Specific environmental compliance requirements, used for environmentally sensitive projects
6. Local Content Requirements: Details of local content or local production requirements, used when applicable under procurement regulations
7. Transformation Goals: Specific transformation objectives beyond standard B-BBEE requirements, used for strategic projects
1. Schedule A - Pricing Template: Standardized format for submission of pricing information
2. Schedule B - Technical Response Template: Structured format for technical proposal submission
3. Schedule C - Company Information Form: Template for bidder's company information and credentials
4. Schedule D - Reference Project Template: Format for submitting details of relevant previous projects
5. Schedule E - B-BBEE Documentation Requirements: List of required B-BBEE certificates and documentation
6. Schedule F - Compliance Checklist: Checklist of all required submissions and compliance documents
7. Schedule G - Draft Contract: Proposed contract terms and conditions for successful bidder
8. Appendix 1 - Technical Specifications: Detailed technical specifications and requirements
9. Appendix 2 - Evaluation Matrix: Detailed breakdown of evaluation criteria and scoring methodology
10. Appendix 3 - Required Certifications: List of required professional certifications and registrations
Relevant legal definitions
Acceptance
Applicable Laws
B-BBEE
Bid
Bid Closing Date
Bidder
Clarification Period
Confidential Information
Contract
Contract Price
Deliverables
Evaluation Criteria
Intellectual Property Rights
Issuing Organization
Joint Venture
Local Content
Mandatory Requirements
Non-Disclosure Agreement
Preferred Bidder
Procurement Committee
Proposal
RFP Documents
Scope of Services
Service Level Agreement
Services
Site Visit
Sub-contractor
Successful Bidder
Technical Requirements
Tender Box
Terms of Reference
Timeline
Valid Proposal
Validity Period
Vendor
Applicable Laws
B-BBEE
Bid
Bid Closing Date
Bidder
Clarification Period
Confidential Information
Contract
Contract Price
Deliverables
Evaluation Criteria
Intellectual Property Rights
Issuing Organization
Joint Venture
Local Content
Mandatory Requirements
Non-Disclosure Agreement
Preferred Bidder
Procurement Committee
Proposal
RFP Documents
Scope of Services
Service Level Agreement
Services
Site Visit
Sub-contractor
Successful Bidder
Technical Requirements
Tender Box
Terms of Reference
Timeline
Valid Proposal
Validity Period
Vendor
Clauses
Submission Requirements
Evaluation Process
Confidentiality
Intellectual Property
B-BBEE Requirements
Compliance
Pricing and Payment
Legal Compliance
Performance Standards
Warranties and Representations
Liability and Indemnification
Insurance
Termination
Dispute Resolution
Force Majeure
Anti-Corruption
Data Protection
Environmental Compliance
Health and Safety
Local Content Requirements
Communication Protocols
Amendment Procedures
Conflict of Interest
Sub-contracting
Joint Venture Provisions
Service Level Requirements
Quality Standards
Risk Allocation
Regulatory Compliance
Document Retention
Evaluation Process
Confidentiality
Intellectual Property
B-BBEE Requirements
Compliance
Pricing and Payment
Legal Compliance
Performance Standards
Warranties and Representations
Liability and Indemnification
Insurance
Termination
Dispute Resolution
Force Majeure
Anti-Corruption
Data Protection
Environmental Compliance
Health and Safety
Local Content Requirements
Communication Protocols
Amendment Procedures
Conflict of Interest
Sub-contracting
Joint Venture Provisions
Service Level Requirements
Quality Standards
Risk Allocation
Regulatory Compliance
Document Retention
Relevant Industries
Government and Public Sector
Financial Services
Information Technology
Manufacturing
Mining and Resources
Healthcare
Education
Construction and Infrastructure
Telecommunications
Professional Services
Energy and Utilities
Transport and Logistics
Retail and Consumer Goods
Agriculture
Relevant Teams
Procurement
Legal
Finance
Operations
Risk and Compliance
Supply Chain Management
Project Management Office
Technical Operations
Vendor Management
Commercial Operations
Business Development
Strategy and Planning
Relevant Roles
Procurement Manager
Supply Chain Director
Chief Financial Officer
Project Manager
Legal Counsel
Compliance Officer
Bid Manager
Commercial Director
Operations Manager
Technical Director
Vendor Management Specialist
Contract Administrator
Risk Manager
B-BBEE Specialist
Sourcing Manager
Find the exact document you need
Request For Proposal With Dialogue
A South African procurement document that combines a formal RFP process with structured supplier dialogue phases, ensuring compliance with local procurement legislation.
find out more
Request For Bid Proposal
A South African procurement document that invites competitive bids for goods or services, complying with local procurement laws and B-BBEE requirements.
find out more
Managed IT Services Proposal
A South African law-governed proposal outlining managed IT services terms, conditions, and scope, ensuring compliance with local regulations while defining service delivery parameters.
find out more
Proposal For IT Consulting Services
A South African-compliant proposal document outlining IT consulting services, including scope, methodology, deliverables, and commercial terms.
find out more
Request For Proposal Tender
A South African Request for Proposal (RFP) Tender document that outlines procurement requirements and evaluation criteria while ensuring compliance with national procurement legislation.
find out more
Agency Request For Proposal
A South African compliant request for proposal document used to solicit and evaluate agency services, incorporating local procurement laws and B-BBEE requirements.
find out more
Technical Proposal For (Consultancy)
A South African law-compliant technical proposal outlining consulting services, methodology, and solutions for client requirements.
find out more
Request For Proposal Marketing Services
A South African compliant Request for Proposal (RFP) document used to solicit and evaluate proposals from marketing service providers.
find out more
Request For Proposal (Finance)
A South African financial sector procurement document that outlines requirements and evaluation criteria for potential service providers, compliant with local procurement and financial regulations.
find out more
Request For Proposal Procurement Method
A South African procurement document that governs the submission and evaluation of supplier proposals, ensuring compliance with local procurement laws and regulations.
find out more
Proposal For Quotation
A formal business document used in South Africa that outlines pricing, terms, and conditions for proposed goods or services, complying with local commercial law.
find out more
Proposal For Architectural Services
A South African law-compliant proposal document outlining architectural services, terms, and professional fees for client engagement.
find out more
Managed Services Proposal
A South African law-governed proposal outlining managed services terms, conditions, and scope, incorporating local regulatory requirements and commercial frameworks.
find out more
Request For Proposal (Technology)
A South African legal document used to request detailed proposals for technology solutions, ensuring compliance with local procurement regulations and B-BBEE requirements.
find out more
Request For Proposal Bidding Process
A South African procurement document that guides the competitive bidding process while ensuring compliance with local procurement laws and regulations.
find out more
Payroll Services Proposal
A proposal for payroll services provision in South Africa, outlining services, pricing, and compliance with local employment and tax legislation.
find out more
Strategic Planning Consulting Proposal
A South African law-governed proposal document outlining strategic planning consulting services, including scope, methodology, deliverables, and commercial terms.
find out more
Construction Management Services Proposal
A South African law-governed proposal outlining construction management services terms, scope, and compliance requirements for construction projects.
find out more
Request For Proposal Document
A formal procurement document used in South Africa to solicit detailed proposals from potential suppliers, complying with South African procurement legislation and B-BBEE requirements.
find out more
Rfi Proposal
A South African law-compliant response document to a Request for Information (RFI), detailing company capabilities and proposed solutions while adhering to local procurement regulations.
find out more
Request For Proposal Security Guard Services
A South African law-governed Request for Proposal (RFP) document for procuring professional security guard services, aligned with PSIRA regulations and local procurement laws.
find out more
Proposal For Marketing Services
A South African law-governed proposal document outlining marketing services, terms, and deliverables for potential clients.
find out more
RFP In Contracting
A South African Request for Proposal (RFP) document that solicits detailed proposals from suppliers while ensuring compliance with local procurement laws and B-BBEE requirements.
find out more
Request For Proposal Asset Management
A South African procurement document for soliciting asset management services, compliant with local legislation including PFMA and B-BBEE requirements.
find out more
Proposal And Quotation
A South African commercial document outlining product/service offerings with detailed pricing and terms, compliant with local business regulations.
find out more
Formal Request For Proposal
A formal procurement document used in South Africa to solicit detailed proposals from suppliers while ensuring compliance with local procurement laws and B-BBEE requirements.
find out more
Request For Proposal Policy
A policy document governing RFP processes for organizations in South Africa, ensuring compliance with local procurement laws and B-BBEE requirements.
find out more
Proposal For Office Space
A formal office space leasing proposal document governed by South African property law, outlining property specifications, terms, and conditions for potential tenants.
find out more
Proposal For Additional Headcount
A formal South African business document for requesting and justifying new staff positions, incorporating local employment law compliance and business requirements.
find out more
Proposal Asking For Sponsorship
A formal sponsorship request document compliant with South African law, outlining sponsorship opportunities, benefits, and terms.
find out more
IT Audit Proposal
A South African law-governed proposal for IT audit services, outlining scope, methodology, terms, and deliverables in compliance with local regulations.
find out more
Request For Proposal For IT Services
A formal procurement document for IT services under South African law, incorporating local regulatory requirements including B-BBEE and POPIA compliance.
find out more
Proposal For Audit Services
A South African regulatory-compliant proposal document outlining audit services, methodology, team structure, and commercial terms for potential audit clients.
find out more
Electrical Bid Proposal
A South African compliant bid proposal for electrical works, including technical specifications, pricing, and regulatory compliance documentation.
find out more
Forensic Audit RFP
A South African law-governed RFP document for soliciting professional forensic audit services, incorporating local regulatory requirements and IRBA standards.
find out more
Request For Proposal Security Assessment
A South African jurisdiction RFP document for soliciting comprehensive security assessment services, incorporating local regulatory requirements and industry standards.
find out more
Engineering Services Proposal
A South African legal document proposing professional engineering services, incorporating local regulatory requirements and industry standards.
find out more
Business Request For Proposal
A formal South African business document requesting detailed proposals from potential suppliers, incorporating local legal requirements including B-BBEE compliance.
find out more
Vulnerability Assessment RFP
South African law-governed RFP template for soliciting vulnerability assessment services, incorporating local cybersecurity and data protection requirements.
find out more
Payroll Outsourcing Proposal
A South African payroll outsourcing proposal detailing services, implementation, pricing, and compliance measures under local legislation.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)