Request For Proposal Services Template for Indonesia

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Key Requirements PROMPT example:

Request For Proposal Services

"I need a Request for Proposal Services document for procuring IT infrastructure maintenance services for our Jakarta-based manufacturing facility, requiring 24/7 support and compliance with Indonesian data protection regulations, to be implemented by March 2025."

Document background
The Request for Proposal Services document is a crucial procurement instrument used in Indonesia when organizations need to procure complex services through a competitive bidding process. It is designed to comply with Indonesian procurement laws, including Presidential Regulation No. 16 of 2018 and Law No. 5 of 1999 on business competition. This document is typically used when standard pricing quotes are insufficient due to the complexity of services required, or when a detailed evaluation of technical capabilities and methodologies is necessary. The RFP Services document includes comprehensive information about service requirements, evaluation criteria, compliance requirements, and submission guidelines, enabling potential bidders to prepare thorough proposals while ensuring transparency and fair competition in accordance with Indonesian regulations.
Suggested Sections

1. Introduction: Overview of the organization issuing the RFP and general purpose of the procurement

2. RFP Timeline: Key dates including release date, submission deadline, Q&A period, and expected award date

3. Scope of Services: Detailed description of the services required, including objectives, deliverables, and expected outcomes

4. Submission Requirements: Detailed instructions for proposal submission, including format, content requirements, and delivery method

5. Eligibility Criteria: Minimum qualifications and requirements for bidders to participate in the RFP process

6. Evaluation Criteria: Detailed explanation of how proposals will be evaluated, including scoring methodology and weightings

7. Terms and Conditions: General terms governing the RFP process and subsequent contract

8. Proposal Format: Required structure and organization of proposals, including specific sections to be included

9. Budget and Payment Terms: Guidelines for cost proposals and payment structure

10. Contact Information: Details of the procurement contact person and communication protocols

Optional Sections

1. Pre-Bid Meeting Requirements: Details of mandatory or optional pre-bid meetings, used when complex services require detailed explanation

2. Local Content Requirements: Specifications for minimum local content or partnership requirements, included when required by Indonesian regulations

3. Environmental Requirements: Environmental compliance and sustainability requirements, included for environmentally sensitive projects

4. Security Requirements: Special security clearances or requirements, included for sensitive or confidential projects

5. Insurance Requirements: Specific insurance coverage requirements, included for high-risk services

6. Intellectual Property Rights: Specific IP requirements and ownership terms, included when service involves creation of intellectual property

7. Transition Services: Requirements for transition from current service provider, included when replacing existing services

Suggested Schedules

1. Schedule A - Technical Requirements: Detailed technical specifications and requirements for the services

2. Schedule B - Pricing Template: Standardized format for submission of pricing information

3. Schedule C - Proposal Forms: Standard forms to be completed as part of the proposal submission

4. Schedule D - Draft Contract: Proposed contract terms and conditions that will govern the eventual agreement

5. Schedule E - Evaluation Matrix: Detailed breakdown of evaluation criteria and scoring methodology

6. Schedule F - Compliance Declaration: Forms for declaring compliance with Indonesian regulations and RFP requirements

7. Schedule G - Past Performance Template: Format for submitting details of relevant past projects and references

8. Appendix 1 - Site Information: Relevant site details and access information if service is location-specific

9. Appendix 2 - Current Service Levels: Details of existing service levels if replacing current services

10. Appendix 3 - Required Certifications: List and copies of required certifications and permits

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Government and Public Sector

Infrastructure

Information Technology

Manufacturing

Energy and Resources

Healthcare

Education

Financial Services

Telecommunications

Construction

Professional Services

Transportation and Logistics

Mining

Oil and Gas

Relevant Teams

Procurement

Legal

Finance

Operations

Technical Evaluation

Compliance

Risk Management

Project Management

Supply Chain

Commercial

Information Technology

Business Development

Relevant Roles

Procurement Manager

Contract Manager

Legal Counsel

Project Manager

Technical Director

Chief Financial Officer

Operations Manager

Compliance Officer

Supply Chain Manager

Bid Manager

Commercial Director

Risk Manager

Technical Evaluation Specialist

Chief Technology Officer

Business Unit Head

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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