A Proposal For Catering is a formal business document used by catering service providers in Indonesia to present their services, pricing, and terms to potential clients. This document is essential for both corporate and private events, requiring careful attention to Indonesian food safety regulations, particularly Law No. 18 of 2012 on Food and related local health authority requirements. The proposal serves as the initial step in establishing a catering service agreement, typically leading to a formal contract if accepted. It must include comprehensive details about food preparation, service standards, pricing, and compliance with local regulations, while being adaptable to various event types from corporate functions to private celebrations. The document should reflect understanding of Indonesian business customs and cultural considerations, particularly regarding dietary requirements and service expectations.
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1. Company Introduction: Overview of the catering company, including experience, certifications, and food safety compliance
2. Service Overview: Brief summary of the catering services being proposed
3. Event Details: Specific information about the event including date, time, location, and number of guests
4. Menu Options: Detailed description of proposed menu items, including dietary considerations
5. Service Package: Details of service staff, equipment, setup and breakdown arrangements
6. Pricing Structure: Clear breakdown of costs including per-person pricing, minimum charges, and additional services
7. Terms and Conditions: Payment terms, cancellation policy, and other standard conditions
8. Food Safety and Handling: Overview of food safety practices and compliance with Indonesian regulations
9. Contact Information: Complete contact details for further discussion and booking
1. Sustainability Practices: Details of eco-friendly practices and waste management, included when targeting environmentally conscious clients
2. Cultural and Religious Considerations: Specific details about halal certification and religious dietary compliance, included when relevant to the client
3. Special Dietary Options: Detailed alternatives for various dietary requirements, included when specific dietary needs are identified
4. Bar Services: Details of beverage service options and licensing, included when alcohol service is requested
5. Entertainment Integration: Information about coordination with entertainment services, included for full-service event packages
6. Venue Coordination: Details about venue liaison services, included when the caterer is responsible for venue coordination
1. Schedule A: Detailed Menu Options: Comprehensive menu listings with descriptions and pricing
2. Schedule B: Equipment and Service Items: Detailed list of all equipment, tableware, and service items included
3. Schedule C: Staff Schedule: Breakdown of staffing plans including roles and timing
4. Schedule D: Price List: Complete pricing details including optional add-ons and upgrades
5. Appendix 1: Food Safety Certifications: Copies of relevant food safety and handling certifications
6. Appendix 2: Insurance Documentation: Proof of liability insurance and other relevant coverage
7. Appendix 3: Previous Event Photos: Portfolio of similar events and presentation examples
8. Appendix 4: Client References: List of references and testimonials from previous clients
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