The Maternity Leave Approval Letter From Employer is a crucial document in the Philippine employment landscape, required whenever a female employee requests maternity leave under RA 11210 (Expanded Maternity Leave Law). This document serves multiple purposes: it formally acknowledges the employee's maternity leave request, confirms employer approval, specifies the approved leave duration (minimum 105 days), outlines salary continuation and SSS benefit arrangements, and details return-to-work expectations. The letter is essential for compliance with Philippine labor laws and SSS requirements, while also providing clear documentation for both employer and employee records. It should be issued promptly upon receipt of a maternity leave request and medical certification of pregnancy, typically several weeks before the expected start of the leave period.
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1. Letter Header: Company letterhead, date, reference number, and recipient's details
2. Subject Line: Clear indication that this is a Maternity Leave Approval
3. Opening Acknowledgment: Reference to the employee's maternity leave application and its receipt date
4. Approval Statement: Clear statement of approval and confirmation of the employee's eligibility
5. Leave Details: Specific dates of the approved leave period (start and end dates) and total number of days (105 days as per RA 11210)
6. Benefit Information: Outline of salary continuation and SSS maternity benefit arrangements
7. Return to Work: Expected date of return to work and any return-to-work procedures
8. Contact Information: HR department contact details for any queries or additional requirements
9. Closing: Professional closing, signature block with name and designation of authorizing officer
1. Additional Leave Allocation: For cases involving single mothers (additional 15 days) or medical complications (30 days extension)
2. Leave Transfer Provision: If applicable, details about transferring 7 days to the father or alternate caregiver
3. Special Arrangements: Any flexible work arrangements upon return or specific accommodations needed
4. Multiple Birth Provisions: Additional provisions if the employee is expecting twins or multiple babies
5. SSS Filing Instructions: Detailed instructions for filing SSS maternity benefit claims if not automatically handled by the company
1. SSS Maternity Benefit Calculation: Detailed breakdown of maternity benefit computation and payment schedule
2. Required Documentation Checklist: List of documents needed for SSS filing and return-to-work procedures
3. Employee Acknowledgment Form: Form for employee to sign acknowledging receipt and understanding of the leave terms
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