The Internship Extension Offer Letter is a crucial document used in the Philippine business environment when an organization wishes to extend an intern's training period beyond the initially agreed duration. This document becomes necessary when additional training time is required for skill development, project completion, or academic requirements fulfillment. It must comply with Philippine labor laws and DOLE regulations, particularly Department Order No. 40-03 regarding internship programs. The letter typically follows an evaluation of the intern's performance and considers both the organization's capacity to continue the training and the intern's educational requirements. It serves as a formal amendment to the original internship agreement, detailing the extended period, any modifications to the training program, and continued or adjusted benefits, while ensuring alignment with both corporate objectives and academic goals.
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1. Letter Header: Company letterhead, date, and addressee details including intern's full name and address
2. Opening Reference: Reference to current internship position and acknowledgment of existing arrangement
3. Extension Offer: Clear statement of the intention to extend the internship and the proposed duration
4. Terms Continuation: Confirmation of continuing terms from original internship agreement including role, department, and supervisor
5. Extension Period: Specific start and end dates of the extension period
6. Allowance and Benefits: Statement of any stipend, allowance, or benefits continuation or modifications
7. Working Hours and Schedule: Confirmation of work schedule and hours during the extension period
8. Acceptance Instructions: Clear instructions on how to accept the extension offer and by what deadline
9. Closing: Professional closing with contact information for questions and space for signatures
1. Modified Responsibilities: Include when the intern's duties will change or expand during the extension period
2. Performance Expectations: Include when setting new or modified performance goals for the extension period
3. Educational Requirements: Include when the extension needs to align with specific academic requirements or credits
4. Remote Work Arrangements: Include when offering remote or hybrid work options during the extension
5. Additional Training: Include when new training programs or certifications will be part of the extension period
6. Project Completion: Include when the extension is tied to specific project completion milestones
1. Updated Training Plan: Detailed outline of learning objectives and activities for the extension period
2. Schedule of Allowances: Breakdown of any modified stipend or allowance structure
3. Compliance Checklist: List of documents required by DOLE and educational institution for the extension
4. Performance Evaluation Form: Template for assessment during the extended period if applicable
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