The Job Employment Letter of Intent to Hire is a crucial preliminary document in the Philippine employment process, typically issued after successful interviews and before the formal employment contract. It serves as an official communication of an employer's intention to hire a candidate and outlines the basic terms of employment. This document must align with the Labor Code of the Philippines and related employment regulations, including provisions for probationary periods, minimum wage requirements, and mandatory benefits. While not legally binding as an employment contract, it sets clear expectations and conditions for both parties and is often used as a reference point for the final employment agreement. The letter is particularly important in the Philippine context where formal documentation of employment terms is strongly emphasized by labor authorities.
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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Prospective employee's full name and address
3. Salutation: Formal greeting addressing the prospective employee
4. Opening Statement: Clear statement of intent to hire and reference to previous discussions or interviews
5. Position Details: Specific job title, department, and reporting relationship
6. Employment Terms: Key employment terms including proposed start date, employment status (probationary/regular), and work location
7. Compensation Package: Basic salary, benefits, and other monetary compensations as per Philippine labor standards
8. Work Schedule: Proposed working hours and days as per Philippine labor laws
9. Conditions: Pre-employment requirements such as medical examinations, background checks, or document submissions
10. Response Timeline: Deadline for accepting the offer and instructions for indicating acceptance
11. Closing Statement: Professional closing with contact information for questions
12. Signature Block: Company representative's name, title, and signature
1. Relocation Assistance: Include when offering relocation support for candidates from different cities/countries
2. Probationary Period Terms: Detailed explanation of probationary period if applicable (typically 6 months in Philippines)
3. Non-Compete Clause: Include for senior positions or roles with access to sensitive information
4. Training Requirements: Include when specific training or certifications are required before or during employment
5. Remote Work Provisions: Include when the role involves telecommuting or hybrid work arrangements
6. Overtime Policy: Include when regular overtime work is expected or common in the role
1. Benefits Schedule: Detailed breakdown of benefits package including healthcare, insurance, leave entitlements
2. Job Description: Comprehensive description of role responsibilities and requirements
3. Required Documents Checklist: List of documents needed for employment processing
4. Company Policies Summary: Overview of key company policies relevant to the position
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