Job Offer And Contract for Philippines

Job Offer And Contract Template for Philippines

A comprehensive employment agreement that combines a formal job offer with contractual terms and conditions, specifically designed to comply with Philippine labor laws and regulations. This document outlines the employment relationship between the employer and employee, including position details, compensation, benefits, working conditions, and other terms of employment. It incorporates mandatory provisions required by the Philippine Labor Code, such as probationary periods, 13th month pay, and statutory benefits, while also addressing company-specific policies and requirements. The document serves both as an initial offer of employment and, upon acceptance, as the binding employment contract.

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What is a Job Offer And Contract?

The Job Offer and Contract is a fundamental document used when establishing formal employment relationships in the Philippines. This document type combines the initial employment offer with the formal contract terms, streamlining the hiring process while ensuring compliance with Philippine labor legislation. It should be used when hiring new employees, whether for permanent, fixed-term, or project-based positions, and must incorporate all mandatory provisions required by the Philippine Labor Code, including probationary periods, statutory benefits, and working conditions. The document serves multiple purposes: it confirms the offer of employment, specifies the terms and conditions, and, once signed, becomes the legally binding employment contract between the parties. This format is particularly efficient as it eliminates the need for separate offer letters and employment contracts, while ensuring all necessary legal and practical aspects of the employment relationship are properly documented.

What sections should be included in a Job Offer And Contract?

1. Parties: Identification of the employer company and the employee with complete legal names and addresses

2. Background: Brief context about the employment opportunity and how the offer came about

3. Definitions: Key terms used throughout the contract defined for clarity

4. Position and Duties: Job title, role description, and primary responsibilities

5. Compensation and Benefits: Base salary, mandatory benefits (13th month pay, SSS, PhilHealth, Pag-IBIG), and other compensation elements

6. Work Schedule and Location: Working hours, days, and primary work location

7. Probationary Period: Duration and terms of the probationary period (typically 6 months under Philippine law)

8. Leave Entitlements: Vacation, sick leave, and other statutory leave entitlements

9. Confidentiality and Data Protection: Obligations regarding company information and compliance with Data Privacy Act

10. Intellectual Property Rights: Ownership of work products and innovations created during employment

11. Termination: Conditions and procedures for ending employment, notice periods, and severance terms

12. Governing Law: Specification that Philippine law governs the agreement

13. Entire Agreement: Statement that this document represents the complete agreement between parties

What sections are optional to include in a Job Offer And Contract?

1. Non-Compete Clause: Used when role involves access to sensitive business information or client relationships

2. Relocation Terms: Include when position requires relocation or involves multiple work locations

3. Commission Structure: For sales or performance-based roles with variable compensation

4. Flexible Work Arrangements: When offering remote work or flexible scheduling options

5. Training Requirements: For positions requiring specific training or certification maintenance

6. Vehicle/Equipment Provision: When company provides tools, vehicle, or equipment for job performance

7. International Travel: For roles requiring overseas travel or assignments

8. Performance Metrics: Detailed performance expectations and evaluation criteria for specific roles

What schedules should be included in a Job Offer And Contract?

1. Schedule A - Compensation Details: Detailed breakdown of salary components, benefits, and payment schedules

2. Schedule B - Job Description: Comprehensive list of duties, responsibilities, and reporting relationships

3. Schedule C - Company Policies: Key company policies that form part of employment terms

4. Schedule D - Benefits Summary: Detailed description of all benefits, including insurance and allowances

5. Schedule E - Performance Bonus Structure: Details of any performance-based compensation schemes

6. Appendix 1 - Code of Conduct: Company's code of conduct and ethical guidelines

7. Appendix 2 - Confidentiality Agreement: Detailed confidentiality terms and protected information definition

8. Appendix 3 - IT and Communications Policy: Guidelines for use of company IT resources and communication systems

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Genie AI

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Retail

Education

Professional Services

Construction

Hospitality

Telecommunications

Business Process Outsourcing

Energy

Agriculture

Transportation

Real Estate

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Marketing

Sales

Research and Development

Customer Service

Production

Quality Assurance

Business Development

Administration

Supply Chain

Corporate Communications

Relevant Roles

Chief Executive Officer

Department Manager

Software Engineer

Financial Analyst

HR Manager

Marketing Director

Sales Representative

Operations Supervisor

Administrative Assistant

Project Manager

Research Scientist

Legal Counsel

Customer Service Representative

Production Supervisor

Business Development Manager

Account Executive

Quality Assurance Specialist

Technical Support Engineer

Data Analyst

Product Manager

Industries
Labor Code of the Philippines (Presidential Decree No. 442): The primary legislation governing employment relationships in the Philippines, covering working conditions, hours, wages, benefits, termination, and other fundamental aspects of employment
Republic Act No. 8282 (Social Security Law): Mandates social security coverage for employees, including provisions for retirement, disability, death, and other benefits
Republic Act No. 7875 (National Health Insurance Act): Requires PhilHealth coverage for employees, ensuring access to health insurance benefits
Republic Act No. 10173 (Data Privacy Act of 2012): Governs the collection, processing, and storage of employee personal information in employment contracts
Republic Act No. 11058 (Occupational Safety and Health Standards Law): Sets requirements for workplace safety and health standards that should be referenced in employment contracts
Republic Act No. 11165 (Telecommuting Act): Provides guidelines for work-from-home arrangements if applicable to the employment relationship
Republic Act No. 6725 (Anti-Discrimination Act): Prohibits discrimination in employment based on gender, ensuring equal treatment in employment terms
DOLE Department Order No. 18-A: Provides guidelines on employment arrangements and ensures protection of workers' rights in contractual arrangements
Republic Act No. 10396 (Night Work Prohibition Law): Regulates night work and provides additional compensation requirements if applicable to the position
Tax Code of the Philippines: Governs taxation aspects of employment, including withholding tax obligations and other tax-related matters
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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