Disciplinary Letter For Attendance Template for Philippines

The Disciplinary Letter For Attendance is a crucial document in Philippine employment relations, issued when an employee demonstrates problematic attendance patterns requiring formal intervention. It serves as both a corrective measure and a documented warning, forming part of the progressive discipline process required under Philippine labor law. The letter must comply with local legal requirements, particularly the "twin notice rule" which ensures due process by providing proper notification and opportunity for explanation. This document typically includes specific details of attendance violations, references to company policies, impact on operations, required improvements, and consequences of continued infractions. It's essential for establishing a clear record of disciplinary actions while protecting both employer and employee rights under Philippine employment legislation.

1. Letter Header: Company letterhead, date, and formal addressing to the employee including their full name, position, and department

2. Subject Line: Clear indication that this is a disciplinary letter regarding attendance violations

3. Specific Violations: Detailed account of attendance infractions including specific dates, times, and patterns of behavior

4. Impact Statement: Description of how the attendance issues affect the workplace, team productivity, and business operations

5. Previous Warnings: Reference to any prior verbal or written warnings, counseling sessions, or discussions about attendance

6. Company Policy Reference: Citation of specific company policies violated regarding attendance and punctuality

7. Corrective Action Required: Clear statement of expected behavior and improvements required from the employee

8. Consequences: Statement of potential consequences if the attendance issues continue

9. Response Opportunity: Invitation for the employee to explain their side and provide any valid justification within a specified timeframe

10. Closing: Signature lines for the supervisor/HR representative and acknowledgment signature for the employee