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Data Privacy Notice And Consent Form

Data Privacy Notice And Consent Form Template for Philippines

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Key Requirements PROMPT example:

Data Privacy Notice And Consent Form

"I need a Data Privacy Notice and Consent Form for my medical clinic in Manila that handles sensitive patient information and shares data with affiliated hospitals, ensuring compliance with healthcare regulations and the Data Privacy Act."

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Document background
The Data Privacy Notice And Consent Form is a crucial document required under Philippine data protection law, specifically the Data Privacy Act of 2012 (RA 10173). Organizations must provide this document whenever they collect personal information from individuals (data subjects). The document serves dual purposes: it ensures transparency by informing individuals about how their personal data will be handled, and it obtains their explicit consent for such processing activities. This form should be used at the point of data collection, whether during employee onboarding, customer registration, or any other instance where personal information is gathered. It must contain specific disclosures required by law, including the types of data collected, purposes of processing, data subject rights, and security measures implemented. Regular updates may be necessary to reflect changes in data processing activities or regulatory requirements.
Suggested Sections

1. Introduction: Identifies the organization/data controller and establishes the purpose of the privacy notice

2. Types of Personal Data Collected: Detailed listing of personal data categories collected and processed

3. Purpose of Data Collection: Specific purposes for which personal data is collected and processed

4. Legal Basis for Processing: The legal grounds under the DPA for processing personal data

5. Data Storage and Retention: Information about how data is stored and duration of retention

6. Data Subject Rights: Enumeration of rights under the DPA including access, correction, and erasure

7. Data Protection Measures: Overview of security measures implemented to protect personal data

8. Data Sharing and Disclosure: Information about third parties with whom data may be shared

9. Contact Information: Details of the Data Protection Officer and how to raise concerns

10. Consent Declaration: Explicit consent statement and signature section

Optional Sections

1. International Data Transfers: Required when personal data is transferred outside the Philippines

2. Automated Decision Making: Required when automated processing/profiling is used

3. Cookie Policy: Required for web-based services that use cookies or similar tracking technologies

4. Children's Privacy: Required when services may involve collection of data from minors

5. Special Categories of Data: Required when sensitive personal information is collected

6. Marketing Communications: Required when personal data is used for marketing purposes

Suggested Schedules

1. Schedule A - Categories of Personal Data: Detailed breakdown of all personal data categories collected

2. Schedule B - Third Party Recipients: List of third parties with whom data is shared and purposes

3. Schedule C - Technical and Organizational Measures: Detailed description of security measures implemented

4. Appendix 1 - Data Subject Request Form: Standard form for submitting data subject access requests

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant legal definitions
Personal Data
Sensitive Personal Information
Processing
Data Subject
Data Controller
Data Processor
Data Protection Officer
Consent
Data Sharing
Data Access
Third Party
Data Breach
Privacy Notice
Legitimate Interest
Automated Processing
Data Portability
Data Retention
Pseudonymization
Cross-border Transfer
Privacy Impact Assessment
Data Subject Rights
Information Security Measures
Direct Marketing
Profiling
Lawful Processing
Data Protection Laws
National Privacy Commission
Relevant Industries

Healthcare

Financial Services

Education

E-commerce

Technology

Insurance

Telecommunications

Real Estate

Retail

Professional Services

Manufacturing

Government Services

Hospitality

Human Resources

Relevant Teams

Legal

Compliance

Human Resources

Information Technology

Information Security

Risk Management

Operations

Customer Service

Data Privacy

Corporate Governance

Relevant Roles

Data Protection Officer

Privacy Officer

Compliance Manager

Legal Counsel

HR Manager

IT Security Manager

Risk Manager

Operations Manager

Customer Service Manager

Information Security Officer

Chief Privacy Officer

Chief Compliance Officer

Chief Legal Officer

Database Administrator

Industries
Republic Act No. 10173: Data Privacy Act of 2012 - The primary law governing personal data protection in the Philippines. It establishes the guidelines for processing personal information and creates the National Privacy Commission.
IRR of RA 10173: Implementing Rules and Regulations of the Data Privacy Act - Provides detailed guidelines on how to implement the Data Privacy Act, including specific requirements for privacy notices and consent mechanisms.
NPC Circular No. 16-01: Security of Personal Data in Government Agencies - While primarily for government agencies, provides good practices for data protection that private entities often reference.
NPC Circular No. 2020-03: Guidelines on Personal Data Breach Management - Important for including breach notification procedures in privacy notices.
NPC Advisory No. 2017-01: Designation of Data Protection Officers (DPO) - Relevant for including DPO contact information in privacy notices.
NPC Circular No. 16-03: Personal Data Breach Management - Provides guidelines on breach notification and management that should be reflected in privacy notices.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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